Office Manager in Brisbane

Zena Tech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (Daa S), enterprise Saa S, and quantum computing solutions for mission-critical business applications.

Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through Zena Drone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

About the Role

This opportunity is for an experienced office administrator and bookkeeper.

Experience in the land surveying or engineering industry would be highly regarded.

The role will involve performing day-to-day tasks such as invoicing, managing incoming calls from clients, vendors, client relationships, office administrative tasks, banking transactions, bookkeeping functions, etc.

A successful candidate is expected to have excellent office administrative and bookkeeping skills, have the adaptability to execute a multitude of tasks in an administrative capacity, independently, be a self-starter and problem solver to support the operations of the team.

Responsibilities

• Oversee daily office operations, maintain and update databases, records and filing systems.
• Scheduling meeting, resolve client issues and assist in crew management.
• Assist in maintaining data into general ledgers in a timely manner.
• Gather and record all financial transactions including sales, purchases, invoices, receipts, and payments.
• Process invoices, purchase orders, manage vendor relationships and resolve any billing or invoice discrepancies.
• Ensure proper record keeping, document retention and compliance with company policies and regulations.
• Maintain accurate and up-to-date financial records using Xero.
• Maintain or assist in maintaining general ledgers and reconciling ledger accounts regularly.
• Integrate accounting processes and implement appropriate tagging of financial records across all portfolio companies.
• Assist with month-end and year-end closing processes.
• Generate financial statements (P&L, balance sheet, trial balance).
• Support HR tasks such as onboarding, time-off tracking, payroll processing, documentation, employee benefit management, and maintaining employee records.

Qualifications

• Having minimum 5-7 years of experience in office administration, and other office administrative roles.
• College degree in business, finance, operations, or related field (preferred).
• Excellent communication skills, written and verbal, in English are mandatory for this role.
• Excellent organizational skills, quick thinking, problem solver, self-starter, ability to identify efficiencies and operational awareness are critical to the role.
• Required Skills
• Excellent office administrative skills.
• Adaptability to execute a multitude of tasks in an administrative capacity, independently.
• Self-starter and problem solver to support the operations of the team.
• Preferred Skills
• Experience in the land surveying or engineering industry would be highly regarded.
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