At a Glance
- Tasks: Manage daily operations and build efficient systems for client firms.
- Company: Your GM, a dynamic business consultancy in professional services.
- Benefits: Part-time hours, structured training, and exposure to senior leadership.
- Other info: Join a supportive team that values growth and innovation.
- Why this job: Shape impactful systems while enjoying variety and flexibility in your role.
- Qualifications: Experience in professional services and confidence with software and reporting.
The predicted salary is between 59904 - 73216 $ per year.
Reporting to the General Manager and Operations Manager, you'll keep the day-to-day running across client firms while helping build the systems behind it. This is a hands-on role for someone who likes things done properly, on time, and without fuss.
Key responsibilities
- Prepare regular utilisation and cashflow reporting for firm principals
- Support payroll processing, filing and accounts administration
- Help with month-end tasks and keep financial records tidy and audit-ready
- Manage tasks and workflows in practice management systems such as Actionstep
- Build and maintain task-based processes so work moves between staff without the email chains
- Keep procedures, checklists and position descriptions current as the work changes
- Coordinate recruitment, from advertising and screening through to interview scheduling
- Run new starter onboarding, including setup, induction and training materials
- Support 30, 60 and 90 day check-ins for new team members
- Coordinate marketing content, including routing drafts to lawyers for review and sign-off
About you
- Experience in a law firm, accounting practice, medical practice or other professional services setting
- Confidence with practice management software, Microsoft 365 and Teams
- Comfort with numbers and reporting
- The ability to juggle several priorities, stakeholders and deadlines
- Clear, professional communication, both written and verbal
- Discretion with confidential client and staff information
- A proactive approach. If something's broken, you fix it or build it properly
- Experience with Actionstep, payroll or recruitment coordination will be well regarded
Benefits
- Part-time hours with a set in-office routine and some remote work
- Direct exposure to firm principals and senior leadership
- Structured onboarding and training, starting with the reporting that matters most
- Variety across multiple firms, so no two weeks look the same
- A chance to shape systems and processes that make a real difference
- A supportive, values-driven team that backs its people
About us
Your GM is a business consultancy. We embed an executive team into professional services firms and run their operations using the Your GM Propeller Method. We help firm owners scale, structure and step back.
Office Manager in Melbourne employer: Your GM Pty Ltd
Your GM Pty Ltd offers a dynamic and supportive work environment in Brisbane, where you can thrive as a Legal Front Desk & Admin Coordinator. With a focus on professional development, our team encourages growth through training and mentorship, ensuring you have the tools to succeed. Enjoy a collaborative culture that values your contributions while providing a warm and welcoming atmosphere for both employees and clients alike.
