Review the feasibility of the tender in relation to the company's operational capacity and ability to successfully execute the project. Provided end-to-end tender administration support, including establishing tender files and document control systems, developing tender timelines, coordinating and obtaining supplier and subcontractor quotations, tracking submissions, liaising with stakeholders, and ensuring all documentation was compiled, reviewed, and submitted within required deadlines.
Key responsibilities
Establish and maintained tender folders and document control systems within the company shared drive.
Developed tender schedules and managed key submission milestones.
Coordinated RFQ processes and obtained competitive pricing for materials and subcontracted works.
Compiled tender documentation and supporting schedules.
Liaise with internal stakeholders to gather required technical and commercial information.
Monitored tender progress to ensure timely and compliant submissions.
Provided administrative support throughout the full tender lifecycle, from receipt of tender documents to final submission.
Attend Client meetings with Senior Estimating team
About you
2+ years in construction, maintenance, industrial services, engineering, mining, or civil contracting.
Previous experience preparing or coordinating tenders
Experience obtaining and comparing supplier and subcontractor quotations.
Strong document control and administration skills.
Experience using Microsoft Office Suite, particularly Excel and Word
Experience in managing a tender inside a Project Management program such as Procore
Familiarity with construction terminology, scopes of work, drawings, and specifications.
Ability to coordinate multiple deadlines simultaneously
Demonstrated experience in the Microsoft suite of products and familiarity with contract management and financial management software
Industry White Card
Sound ability with computer systems including Microsoft office Suite
Highly Desirable:
Experience working with local contractors, suppliers, and industrial sites in the Gladstone region.
Knowledge of tender portals (QTenders, VendorPanel, ICN, procurement portals).
Understanding of contract administration & legal terms
Exposure to : industrial building, maintenance, civil, or commercial construction projects.
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Tender Administrator employer: Young Contractors Pty Ltd
At Young Contractors Pty Ltd, we pride ourselves on being an excellent employer in Gladstone, offering a supportive work culture that values teamwork and skill development. Our commitment to employee growth is evident through clear progression opportunities within our project pipeline, alongside competitive pay that reflects your experience. Join us to be part of a dynamic team working on large-scale industrial projects that make a real impact in the community.
