Reporting to the High Performance (HP) Operations & Logistics Manager, the HP Operations Coordinator plays a key role in supporting the operational logistics and administration of the Australian Sailing Team (National Squad) and National Training Centre.
The role is responsible for delivering world-class operational support to help position the Australian Sailing Team for gold medal success at the LA 2028 Olympic Games, while contributing to the development of a sustainable, medal-winning high-performance system.
Principal Accountabilities
High Performance Program - Operational Administration
- Provide high level administrative support to National Squad athletes, National Squad Coaches and HP staff.
- Maintain athlete, coach and staff systems and processes.
- Assist with the preparation, renewal and distribution of key program documents and policies.
- Support the development of the team’s international freight and shipping plan in collaboration with the HP Operations Manager.
- Oversee the administration and logistics of domestic and international freight; including shipping documentation, customs requirements and freight schedules.
- Coordinate the maintenance, servicing and registration of team-owned coach boats, trailers and vehicles.
- Work with National Squad Coaches and the HP Operations Manager to coordinate domestic transport and allocation of team-owned coach boats and vehicles.
- Act as primary point of contact for maintenance and operational requirements across team facilities.
- Support Olympic Team preparations and operational processes.
- Work closely with the National Performance Pathways Coordinator to align program processes and logistics.
- Provide administrative and event support to the Australia Sailing Teams Patrons Program.
- Proactively identify and resolve operational issues, ensuring timely follow-through and communication with relevant stakeholders.
National Squad Support (Athletes, Coaches and Performance Staff)
- Coordinate team sponsorship requirements and compliance, including product orders, distribution and hull/sail branding, ensuring appropriate sponsor representation during training and competition.
- Support National Squad planning and logistics alongside the HP Operations Manager, Technical Director and HP Director.
- Assist with travel and accommodation arrangements for National Squad staff and contractors.
- Support operational preparations for training camps at the National Training Centre and other scheduled training locations.
- Administer insurance requirements and claims relating to National Squad athletes, coaches and team-owned equipment.
- Consistently demonstrate and uphold Australian Sailing’s values and the Australian Sailing Team’s athlete-led 5R’s: Resourcefulness, Respect, Resilience, Responsibility & Results.
Attributes
Qualifications and Experience
- Relevant experience in operations coordination, administration or logistics, ideally within high performance sport or a similarly complex environment.
- A relevant qualification in sport management, business administration, logistics or a related discipline is desirable.
- Demonstrated experience coordinating travel, accommodation, freight, equipment, fleet or facility requirements across domestic and international activities.
- Experience maintaining accurate records, databases, schedules, program documentation and administrative processes.
- Experience supporting athletes, coaches, staff, contractors or other stakeholders in a service-focused environment.
- An understanding of high performance sport environments and the operational needs of athletes and coaches is desirable.
Knowledge and Skills
- Highly developed organisational and prioritisation skills, with the ability to coordinate multiple deadlines and respond effectively to changing operational demands.
- Strong written and verbal communication skills, with the ability to provide timely, clear and professional support to athletes, coaches, staff and external stakeholders.
- Strong attention to detail and sound administrative capability, including maintaining records, systems, schedules, policies and operational documentation.
- Practical problem-solving skills and the judgement to identify, escalation and resolve operational issues with appropriate follow-through.
- Ability to coordinate freight, customs, transport, travel, accommodation, insurance, sponsorship fulfilment and equipment requirements in accordance with relevant procedures.
- Ability to build effective working relationships and collaborate across the High Performance program, Pathways, other Australian Sailing departments and external partners.
- Proficiency in Microsoft Office and confidence using databases, shared systems and digital administration tools.
Personal Attributes
- Reliable, proactive and accountable, with a strong service mindset and commitment to seeing tasks through to completion.
- Calm, resourceful and adaptable when managing competing priorities, changing schedules and time-sensitive operational issues.
- Collaborative and respectful, with the discretion and professionalism required to work closely with athletes, coaches, staff, partners and suppliers.
- Committed to Australian Sailing’s values and the Australian Sailing Team’s athlete initiated 5R’s: Resourcefulness, Respect, Resilience, Responsibility and Results.
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High Performance Operations Coordinator in Sydney employer: Yachting Queensland Ltd.
Yachting Queensland Ltd. offers a dynamic work environment focused on supporting the Australian Sailing Team's pursuit of excellence, particularly in preparation for the LA 2028 Olympic Games. Employees have the opportunity to contribute to high-performance operations and logistics, ensuring world-class support for athletes and coaches. The organization fosters professional growth through involvement in significant sporting events and initiatives.
