Legal Administrative Assistant in Sydney

Be central to a busy practice, managing matters, billing and key deadlines. Join a people-first firm that values teamwork, flexibility and authenticity. Work closely with Partners on complex matters across the practice.

At WK, we’re not a traditional law firm. We’re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice. Our Professional & Financial Risks (PFR) team is a high-performing, fast-paced practice that works closely with leading insurers and clients on complex and interesting matters. We’re now looking for a Legal Secretary to join the team in Sydney. This role would suit someone who enjoys being highly organised, thrives in a busy environment, and takes pride in keeping a legal practice running smoothly.

You’ll work closely with Partners and fee earners and play an important role across matter management, client service, billing and day-to-day practice support. At WK, you’ll be trusted, well supported, and encouraged to grow, while being yourself.

What you’ll do:

• Provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.
• Managing matter openings, conflict checks, and maintaining accurate file hygiene in iManage.
• Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation.
• Tracking key deadlines, court dates, and diarising critical milestones.
• Drafting, formatting, proofreading, and finalising documents (including e-signatures and PDFs).
• Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams.
• Coordinating client reporting and maintaining reporting data and spreadsheets.
• Assisting with diary management, meetings, and internal/external events.
• Monitoring partner inboxes and supporting day-to-day practice needs.
• Providing broader team support, including assisting colleagues during peak periods.

What you’ll bring:

• A proactive mindset and a genuine interest in supporting a busy legal practice.
• Proven experience as a Legal Administration Assistant or Legal Secretary.
• Exposure to litigation and court processes is advantageous.
• Strong organisational skills and the ability to manage competing priorities.
• Confidence working with legal systems such as iManage, Aderant, or similar.
• Experience supporting billing processes and financial administration.
• Excellent attention to detail and a hands-on approach to your work.
• Strong written and verbal communication skills.
• A collaborative, can-do attitude with the confidence to take initiative.

Why Wotton Kearney?

At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.

Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries. Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do. We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner.