Legal Administrative Assistant

About the firm

Wotton Kearney is Asia Pacific’s insurance and risk legal business. We are the ‘go-to’ firm in the region for majority of the local, global and London market insurers, as well as brokers and corporates. We are highly regarded in the areas of complex property, energy and infrastructure claims, general liability and financial lines.

Legal Administrative Assistants at WK

We do things differently here. Our Legal Administrative Assistants are valued members of the team, playing an integral role in the day-to-day running of the firm. You’ll have the opportunity to take ownership of key processes, be included in meetings, firm events, and key initiatives, ensuring you feel connected and valued every step of the way.

About the role

• We are seeking an experienced Legal Administrative Assistant to join our growing and fast paced defence litigation practice, specialising in professional indemnity insurance.
• Managing daily administrative operations, including calendar and file management.
• Opening and closing client files with attention to detail, including preparing tailored costs agreements.
• Drafting, proofreading, formatting, and finalising a wide range of legal documents and correspondence.
• Electronically filing court documents across multiple jurisdictions with accuracy and timeliness.
• Communicating professionally with clients, barristers, courts, medical providers, and external agencies to coordinate case matters.
• Preparing and distributing high-volume monthly billing with precision and efficiency.
• Supporting firm growth through assistance with business development initiatives and coordination of client events.
• Assembling comprehensive working files, court documents, and briefs for Counsel to ensure smooth case preparation.
• Managing the scanning and printing of large-scale documents for case files and court submissions.
• Systematically archiving closed matters in compliance with firm protocols and legal requirements.
• Handling various ad-hoc administrative and legal support tasks to maintain smooth office operations.

About you

• Minimum of 3 years legal admin experience within a busy litigation team.
• Insurance experience will be highly regarded.
• Exceptional organisational skills with the ability to manage competing priorities.
• Experience using programs such as Aderant, iManage, InfoTrack and Chrome River.
• Experience in complex billing processes.
• Strong understanding of computer software with advanced knowledge of the Microsoft office suite.
• A keen eye for detail.
• A customer-service focus.
• A self-motivated outlook, pro-active personality and a strong work ethic.
• The ability to take initiative, solve problems and demonstrate you care about your work product.

Why WK?

At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation. We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth.

• Industry Leaders & Innovation: We're not just keeping pace with the legal industry; we're shaping its future.
• Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia.
• Our Mentoring Program: We offer continuous support and guidance throughout your career.
• Our culture: Collegiate, open, innovative, passionate about everything we do.
• We Give Back to The Community: Join us in CSR activities to support our charity partners.
• Leaders Of The Pack: Work with a firm that understands its purpose, has a singular focus on the insurance industry.

How to apply

Please navigate via the “apply now” link. WK is an inclusive employer. We encourage flexible working and aim to create a work environment where all employees are respected, connected, and can contribute, regardless of age, culture, disability, family and caring responsibilities, gender identity, Indigeneity, religion, or sexuality. We strongly encourage applications from people with lived experience of marginalisation. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply. We are committed to fostering an inclusive and diverse workplace at Wotton Kearney.

As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact us.

Important note to recruitment agencies: Wotton Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team.