At a Glance
- Tasks: Provide essential admin support in a dynamic legal environment, ensuring smooth operations.
- Company: Join Wotton Kearney, Australasia's leading insurance and risk law firm.
- Benefits: Flexible hours, professional growth opportunities, and a supportive team culture.
- Other info: Engage in community activities and enjoy generous employee benefits.
- Why this job: Be part of an innovative team shaping the future of the legal industry.
- Qualifications: Experience in legal administration and strong organisational skills are preferred.
The predicted salary is between 56952 - 69608 $ per year.
Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in 2002, WK has rapidly evolved to become Australasia's leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firms in Australia.
The Opportunity:
At WK, we're known for technical excellence, but it's how we work that sets us apart; collaboratively, commercially and with genuine respect for our people. Our Professional & Financial Risks (PFR) team in Brisbane is growing, and we're looking for a Legal Administration Assistant who enjoys being part of a busy, high‐trust practice and takes pride in keeping things running smoothly.
This role suits someone who values variety, structure and being relied on. You'll support Partners and fee earners across a diverse range of matters, working closely with clients, finance teams and the wider practice. At WK, administrative professionals are trusted for their expertise, encouraged to take ownership, and supported to build long‐term careers.
What you'll do:
- Provide comprehensive administrative and practice support across PFR matters, helping ensure files, billing, and client requirements are managed accurately and efficiently.
- Open and manage matters, including conflict checks and file maintenance.
- Prepare client acknowledgements, appearances, and Master Cost Agreements.
- Track deadlines, diarise advice dates, and manage court dates.
- Draft, format, proofread, and finalise legal documents.
- Support billing and WIP processes in line with client SLAs.
- Generate reports and assist with client reporting requirements.
- Liaise with Finance, Billing, and Operations teams on trust and billing queries.
- Monitor Partner inboxes and assist with diary and meeting coordination.
- Provide broader team support and assist colleagues during peak periods.
What you'll bring:
- Previous experience as a Legal Administration Assistant or Legal Secretary.
- Exposure to litigation and court processes (helpful, but not essential).
- Strong organisational skills with the ability to manage competing priorities.
- Confidence using legal systems such as iManage, Aderant or similar.
- Experience supporting billing and financial administration processes.
- Excellent attention to detail and a proactive, solutions‐focused approach.
- Strong communication skills and the confidence to liaise across teams.
- A collaborative mindset and willingness to pitch in where needed.
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation. We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth.
- Industry Leaders & Innovation Pioneers: We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
- Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia.
- FLEX for all: If you can make that work by working part-time, working "irregular hours" or working from home - then so can we.
- Our Mentoring Program: We offer continuous support and guidance throughout your career.
- Our culture: Collegiate, open, innovative, passionate about everything we do.
- We Give Back to The Community: Join us in CSR activities to support our charity partners.
- Leaders Of The Pack: Work with a firm that understands its purpose, focused on the insurance industry.
- Supporting You: We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply:
Please navigate via the "apply now" link. We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner.
We're doing this recruitment in-house! We are not accepting submissions from recruitment agencies for this role.
Insurance Law Admin Assistant - Flexible Hours & Growth in Brisbane employer: Wotton Kearney
At Wotton Kearney, we pride ourselves on fostering a high-performing and supportive work environment in our Melbourne office, where your contributions are genuinely valued. We offer a range of benefits including generous parental leave, education assistance, and a strong mentoring program to support your career growth while maintaining a healthy work-life balance. Our culture is collegiate and innovative, with opportunities to engage in community service and contribute to meaningful initiatives, making us an exceptional employer for those looking to thrive in their careers.
