Recruitment Specialist | Japan–Australia & Malaysia Markets | World Mode Holdings
Position: Procurement Officer
Location: Sydney, NSW
Job Types: Full-time
Permanent residency or Australian citizenship is required.
Role Summary
As a Procurement Officer, you will manage end‐to‐end purchasing for hardware, software, and services, partnering closely with Sales, Project Delivery, and Finance to ensure cost‐effective sourcing, timely delivery, and accurate records.
You'll run RFQs/RFPs, negotiate with suppliers, raise POs, track orders, and support licensing renewals.
Key Responsibilities
- Source & evaluate suppliers: run RFQs/RFPs, compare quotations, negotiate pricing, payment terms, and SLAs.
- Raise & manage POs: prepare purchase requisitions and POs, ensure approvals per policy, maintain accurate item/pricing data.
- Licensing & renewals: coordinate renewals for software/subscriptions and maintain entitlement records and expiry calendars.
- Order tracking & logistics: monitor lead times and shipment status, coordinate deliveries with vendors/customers across AU/NZ, and elevate delays.
- Sales & project support: build BOMs and costings with Sales/PMs, assist with urgent RFQs and special bids.
- Invoice reconciliation: match supplier invoices to POs and receipts, resolve pricing/quantity discrepancies with Finance.
- Supplier management: maintain preferred supplier lists, track performance (on‐time delivery, quality), and drive cost‐saving initiatives.
- Data & compliance: keep ERP/records up to date, ensure compliance with company policies and trade regulations, manage onboarding docs/NDAs.
- Reporting & improvement: meet procurement KPIs (cost reduction, on‐time delivery), standardized templates and workflows.
Qualifications & Skills
- Experience in procurement or purchasing (IT/Telco or distribution environment preferred).
- Strong negotiation, attention to detail, and stakeholder communication skills.
- Competent in Excel and ERP systems (e.g., Salesforce).
- Ability to manage multiple priorities and deliver to deadlines.
- Japanese language proficiency is required (business‐level reading and writing).
Seniority level: Entry level
Employment type: Full-time
Job function: Purchasing
Industries: Telecommunications
Procurement Officer in Sydney employer: World Mode Australia Pty Ltd
Join a dynamic and innovative team as a Presales Engineer, where your technical expertise will be valued and your contributions will directly impact customer satisfaction. Located in a vibrant area, our company fosters a collaborative work culture that encourages professional growth through continuous learning and development opportunities. With a focus on cutting-edge IT solutions and a commitment to employee well-being, we offer a supportive environment that empowers you to excel in your role while making a meaningful difference for our clients.
Contact Details:
World Mode Australia Pty Ltd Recruitment Team
