We are seeking a highly organized and proactive Business Administrator to provide operational, administrative, and logistical support across a dynamic business environment. This role will partner with teams and leadership to support day-to-day business operations, procurement, events, executive coverage, workspace management, onboarding/offboarding, and asset management.
The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while ensuring consistent follow-through and operational readiness.
Key Responsibilities
Business Operations & Execution
- Support Rhythm of the Business (ROB) activities as needed.
- Manage business operations and action items while maintaining visibility into priorities, risks, and potential delays.
- Maintain collaboration and knowledge-sharing platforms, including SharePoint.
- Develop, maintain, and document operational processes as required.
- Maintain Microsoft 365 Groups, Security Groups, and Mail-Enabled Security Groups as needed.
- Update and maintain organizational charts to reflect current team structures.
Procurement & Purchase Order Management
- Manage purchase orders (POs), including laptop procurement for new hires and office supply purchases.
- Create POs and established procurement workflows.
- Ensure procurement activities adhere to applicable policies and procedures.
Event & Team Support
- Coordinate logistics and budgets for town halls, all-hands meetings, and team events.
- Ensure event readiness and manage post-event reconciliation and feedback.
Provide backup support during Executive Assistant PTO or other coverage needs.
- Manage leadership calendars, scheduling, and prioritization.
- Coordinate executive travel logistics based on business priorities.
- Prepare and manage expense reporting.
- Provide proactive coordination and follow-through to support leadership effectiveness.
Workspace & Office Logistics
- Coordinate workspace planning, office moves, and facilities-related activities.
- Maintain organized and functional office and lab environments.
- Manage seating plans and ensure workspaces are ready for employees and teams.
- Coordinate office supply replenishment and other day-to-day workplace needs.
Onboarding, Offboarding & Resource Coordination
- Coordinate onboarding for new hires, vendors, and interns, including equipment, workspace, and setup.
- Ensure workspace readiness within required timelines.
- Manage vendor onboarding and offboarding processes.
- Coordinate offboarding activities in accordance with applicable security, compliance, and regulatory requirements.
Asset & Equipment Management
- Manage asset inventory, tracking, documentation, and lifecycle activities.
- Oversee Teams SAW machines, including provisioning, tracking, maintenance, and replacement.
- Track lab equipment and devices associated with employee and vendor onboarding/offboarding.
- Coordinate equipment provisioning, recovery, replacement, and reassignment.
- Maintain accurate asset records, including ownership, location, and status.
- Support organized storage and accessibility of inventory and equipment.
Operational Logistics & Coordination
- Provide day-to-day operational and logistical support across business activities.
- Maintain responsiveness, consistency, and strong follow-through across teams.
Ideal Candidate
The successful candidate will bring a strong combination of business administration, operational coordination, organization, and executive support. They should be comfortable working in a fast-moving environment where priorities can shift and where success requires initiative, attention to detail, sound judgment, and the ability to wear multiple hats. Prior experience in a large enterprise company preferred.
COMPENSATION AND BENEFITS
- Hourly contract rate range of $45.00 to $54.00 based on experience and qualifications, as well as geographical market and business considerations.
Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following:
- Paid time off and holidays
- 401k & company match
- Flexible Health Care, Dependent Care, and Commuter Spending Accounts
- Employee Assistance Program
- Life & Accidental Death and Dismemberment Insurance
- Short and Long-Term Disability
- Payroll advance program, Charitable donation match, Athletic event sponsorship,
- Referral reward program, and more…
MORE ABOUT WIMMER SOLUTIONS
Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants.
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