The Office Manager & Executive Assistant plays a pivotal role in ensuring the smooth and effective operation of the organisation. The position provides high-level administrative and executive support to the CEO while overseeing day-to-day office operations, Board administration, stakeholder engagement and organisational compliance. As the organisational hub, this role supports the CEO, Board, staff, volunteers, members, donors, and external stakeholders, helping to deliver Wheelchairs For Kids Australia's mission, strategic initiatives and operational objectives.
Key responsibilities
Provide confidential executive support to the CEO
Manage the CEO's diary, appointments, travel and meeting schedules
Prepare correspondence, reports, presentations and briefing papers
Prioritise and manage incoming communications
Track action items and projects on behalf of the CEO
Coordinate Board and Committee meetings
Prepare and distribute agendas, meeting papers and reports
Take and distribute accurate meeting minutes
Oversee daily office operations and administration
Manage office systems, processes and procedures
About you
Demonstrated experience in office management, executive assistance, or senior administration
Exceptional organisational and time-management skills
High-level written and verbal communication skills
Experience supporting senior executives and/or Boards
Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint
Good Understanding of Xero
Ability to handle confidential information with discretion
Strong attention to detail and accuracy
Proven ability to manage multiple priorities and meet deadlines
Excellent interpersonal and stakeholder engagement skills
About us
Wheelchairs For Kids Australia is an organisation committed to supporting children around the world that require a Wheelchair.
Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
- What's your expected annual base salary?
- How many years' experience do you have as an executive assistant?
- How much notice are you required to give your current employer?
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Contact Details:
Wheelchairs For Kids Australia Ltd Recruitment Team
