Administrator – Service Operations in Tom Price

Reporting to the Branch Manager, as the Administrator – Service Operations, you'll play a vital role in delivering high quality administrative support to our team located in Tom Price.

We're seeking a self‑motivated individual with keen attention to detail and ability to multitask effortlessly whilst maintaining effective stakeholder relationships. A problem‑solving mindset and a focus on the bigger picture are essential for success within the role.

Roster: Mon – Fri 8.5 hours per day (including unpaid meal breaks)

Location: Tom Price Branch

Fixed term contract: 12 months (maternity leave coverage)

What you'll do:

• Providing high‑quality administrative support across the team
• Handling purchase requisitions and overseeing the purchasing process
• Managing time capture reporting to ensure accurate records
• Maintaining archives and ensuring documentation is well‑organised and accessible
• Ensuring compliance with WesTrac policies and procedures
• Coordinating and managing training requirements for staff
• Overseeing safety and contamination control audits
• Building and maintaining positive relationships with customers and internal stakeholders

Skills and Experience:

• Relevant administrative qualification at tertiary level or several years’ experience working in a similar level influencing role
• Professional level of computer literacy and data entry skills
• Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly
• Customer service orientation
• Attention to detail and accuracy
• Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people
• Stress tolerance and the ability to maintain satisfactory work standards under pressure

Our Benefits inclusive of but not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award‑winning WesTrac Institute.
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles.
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment:

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds.

WesTrac is an equal opportunity employer and encourages applications from female, Aboriginal and Torres Strait Island candidates.