Administration Manager

The Administration Manager provides strategic leadership and oversight of the administrative and operational support functions within Engineering Services. The role drives operational excellence through effective governance, compliance, reporting, financial oversight, contractor management, and continuous improvement, ensuring services are delivered safely, efficiently, and in line with organisational objectives. Working closely with senior leaders and key stakeholders, the Administration Manager strengthens business performance, leads a high-performing team, and contributes to Western Health's mission by supporting the delivery of safe, high-quality healthcare environments for patients, staff, and visitors.

Key responsibilities:

• Provide strategic leadership of the Engineering Services administration function, fostering a high-performing, customer-focused team.
• Lead operational excellence by driving continuous improvement, process optimisation, and service performance across administrative functions.
• Ensure governance and compliance through oversight of reporting, contractor management, risk management, and regulatory obligations.
• Manage financial and business performance, including budget oversight, expenditure monitoring, financial reporting, and business planning support.
• Partner with senior leaders and stakeholders to deliver organisational priorities, enhance service delivery, and support Western Health's strategic objectives.

About you:

• Demonstrated leadership experience managing administrative or operational support teams in a complex organisation.
• Strong knowledge of governance, compliance, financial management, and business reporting, with the ability to analyse data and drive informed decision-making.
• Proven experience in leading process improvement and change initiatives to enhance operational efficiency and service delivery.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships across multidisciplinary teams and external partners.
• Highly developed organisational, problem-solving, and strategic thinking skills, with a focus on delivering high-quality, customer-centred outcomes.

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs. With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage. We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology. We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions.

Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges. Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients’ lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Closing date: 11:59pm on 10 August 2026.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people. Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe. All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable). Western Health is committed to the psychosocial safety of all applicants and employees. Western Health does not accept unsolicited resumes/applications from recruitment agencies.