At a Glance
- Tasks: Manage all aspects of expos from planning to execution, ensuring smooth operations.
- Company: Join a high-performance team at Web3 Australia Group in Melbourne.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Hands-on role with a focus on innovation and sustainability.
- Why this job: Be part of exciting tech events and make a real impact in the industry.
- Qualifications: 3-5 years in event operations, especially expos or trade shows.
The predicted salary is between 64080 - 78320 $ per year.
Manage all operational aspects of expos from planning to pack-down. Liaise with venues, contractors, and suppliers (AV, furniture, freight, signage, staging, catering, security, cleaning, etc.). Oversee floorplan design, exhibitor allocations, and feature area setups. Ensure compliance with WHS, insurance, and risk management requirements. Manage bump-in / bump-out schedules, site induction, and onsite crew coordination. Coordinate freight, storage, signage, and build timelines with precision.
Project & Budget Management
Develop and manage event operational budgets and supplier contracts. Track costs, approvals, and supplier payments to ensure events deliver on budget. Create and maintain critical paths, production schedules, and run sheets. Monitor milestones and ensure all departments meet key operational deadlines.
Team & Stakeholder Management
Work closely with the Event Director, Marketing, Sales, and Content teams to align operational plans with strategic goals. Manage and mentor operations staff, contractors, and volunteers onsite. Coordinate with sponsors and exhibitors to deliver premium onsite experiences. Act as the primary point of contact for venue staff and production teams during bump-in/out and event days.
Systems & Process Development
Maintain event documentation, operations manuals, and post-event debriefs. Implement and refine systems for efficiency (floorplan management, contractor booking, supplier database, etc.). Contribute to sustainability initiatives and operational innovation.
Skills & Experience
3–5+ years experience in event operations, ideally with expo, conference, or large-scale trade show backgrounds. Minimum 3 years of expo or trade show operations experience is required. Candidates must have specific experience in expo or trade show operations; other event types will not be considered. Strong experience liaising with venues, contractors, and suppliers. Proven success in managing budgets, logistics timelines, and floorplans. Excellent communication, negotiation, and time-management skills. Ability to work under pressure and handle multiple concurrent deadlines. Strong technical and digital skills (Google Workspace, Monday.com, CAD/floorplan tools, Excel). Understanding of risk management, safety compliance, and venue operations. Hands‑on approach with the ability to lead onsite teams during bump-in/out.
This role is open to Australian citizens only.
Bonus Points
Experience with international expos or multi-city event delivery. Understanding of blockchain, fintech, or emerging-tech industries. Familiarity with exhibitor management software or registration systems.
Why Join Us
You’ll be part of a high-performance, no-BS team delivering some of the most dynamic events in Australia’s tech landscape. We move fast, think big, and value people who take ownership and get things done.
Exhibitions Operations Coordinator in Melbourne employer: Web3 Australia Group pty ltd
Web3 Australia Group pty ltd is an exceptional employer located in Melbourne, offering a vibrant work culture that thrives on innovation and collaboration. As an Exhibitions Operations Coordinator, you'll enjoy opportunities for professional growth while being part of a high-performance team dedicated to delivering cutting-edge events in the tech sector. With a focus on efficiency and sustainability, we empower our employees to take ownership of their roles and contribute meaningfully to our dynamic projects.
Contact Details:
Web3 Australia Group pty ltd Recruitment Team
