Project Manager

To undertake the scoping, quoting and management of large remediation projects, achieving the best results possible to ensure client satisfaction and profitability.

Duties Tasks

• Make and develop new business relationships with clients
• Manage a portfolio of existing clients and build ongoing relationships with them

Scope and quote new projects

• Attend sites after property disasters to accurately scope projects, including time and resources required to carry out each project
• Conduct effective and accurate initial damage assessments during walk-throughs with clients, site contacts and adjusters
• Collect accurate and meaningful samples from job sites to assist with scoping (eg non-viable air and surface mould samples, carbon/soot samples, E. coli samples, meth samples). Submit samples to the laboratory with all appropriate information, and correctly interpret and utilise the results.
• Effectively assess who the key stakeholders in a job are, each of their requirements, and how the company can meet these requirements.
• Understand clients needs and recommend solutions while understanding the broader scope of the restoration activities and how it affects all constituents.
• Use Encircle, SimPro and other software to create formalised scopes and quotes for submission
• Assign costs to scopes to create accurate quotes with desirable profit margins
• Accurately budget for the actual expenses on each project
• Ensure scope and methods meet the specific requirements of particular TPAs and clients

Project communication

• Clearly communicate scope, costings and job progress with relevant parties (eg adjusters, site contacts, clients, Operations Manager, job supervisors)
• Initiate timely discussions with relevant parties if jobs are expected to exceed budget or schedule
• Receive communication from all staff on a job, make necessary decisions as appropriate, and pass on any communication to the Operations Manager as required
• Prepare reports, documentation and other job-related administrative documents

Management of the site

• Consistently and accurately identify potential site hazards (e.g., asbestos, lead paint, mould) and take appropriate next steps to minimise risks
• Conduct SWMs and arrange other vendor approval requirements as needed
• Consider individual site logistics and the appropriate strategiesfor caring out jobs in the most efficient way possible
• Follow and enforce all policies/procedures/regulations as dictated by State and Federal entities

Management of resources

• Forecast consumables and equipment requirements and initiate timely requests for resources
• Track usage of consumables and other resources against quoted usage to ensure efficient resource use
• Notify Operations Manager when there is a risk of the project not meeting expected budged, profit margin or schedule
• Initiate timely requests for additional resources and consumables before and during a project
• Create and maintain job activity paperwork and job site inventories.
• Solicit, receive and approve proposals from Subcontractors to perform work

Management of staff

• Manage, support and assist with Project Supervisors
• Allocate and distribute staff across a project
• Manage and supervise work of staff throughout the project to ensure quality control and customer satisfaction
• Ensure Project Supervisors follow the approved scope
• Run and oversee site/project toolbox meetings as required Training of staff
• Be involved in meetings and staff training events to develop staff and their work quality, efficiency and customer service skills
• Train staff in job tasks while on job sites

Other ad-hoc duties

• Fill in when other ad-hoc tasks and responsibilities require completion
• Travel across Australia (overnight to week-long trips) to conduct inspections, manage projects, train staff, engage in businessdevelopment, attend industry events, and engage with relevant clients and stakeholders.