Viktoria & Woods, one of Australia's premium designer fashion brands, is looking for an People & Culture (P&C) Coordinator to join our People & Culture team during an exciting growth phase.
The P&C Coordinator will provide day-to-day coordination and administrative support across the employee lifecycle for the V&W People & Culture team. Reporting to the People & Culture Manager, this is a hands‐on role for an organised, detail-focused professional who enjoys variety, thrives on process and wants to build broad generalist experience within a fast‐paced retail environment. Ideal for a candidate with 12 months experience or more, or having recently completed the relevant qualifications.
You will be the day-to-day point of contact for P&C administration and coordination — working closely with other business teams to ensure a smooth, consistent employee experience.
What success looks like:
Success in this role will ensure that have a solid understanding of our systems, policies and processes, and be confidently managing new starter onboarding and routine employee enquiries. Over time, you will be a trusted member of the People & Culture team, driving process improvements, supporting recruitment activity end-to-end, and contributing to a positive, well‐organised employee experience across the business.
The role will encompass: Employee Lifecycle & Onboarding
- Coordinate the employee lifecycle, including onboarding, employment changes and offboarding
- Coordinate new starter induction, onboarding activities and new starter administration
- Maintain accurate employee records and the HRIS, ensuring compliance with company policies and Australian employment legislation
Recruitment Support
- Coordinate recruitment activities, including posting job advertisements, screening resumes and scheduling interviews
- Provide general recruitment and People & Culture administrative support
P&C Administration & Payroll
- Support payroll by preparing and submitting employee data, leave records and employment changes
- Manage the P&C inbox, responding to routine policy and process enquiries, and respond to employee questions regarding matters to leave, salaries, benefits and P&C procedures
- Prepare P&C reports, metrics and correspondence for management, and maintain confidential personnel records
- Assist with other ad hoc People & Culture administration duties as required
Culture, Safety & Compliance
- Liaise between business team on day-to- day basic P&C operational matters
- Assist with performance review cycles, employee engagement initiatives and training coordination
- Support the development, implementation and review of P&C policies and procedures to ensure compliance with relevant workplace laws and regulations
- Support workplace health and safety activities and assist in monitoring WHS compliance
- Assist with coordination of employee social initiatives and organisational culture programmes
ABOUT YOU:
- Organised and detail-oriented, with strong administrative skills
- Discreet and trustworthy when handling confidential information
- A clear communicator who builds rapport easily across all levels of the business
- Motivated by process improvement and getting things right the first time
YOU WILL BRING: Non-Negotiables
- Certificate IV or Diploma in Human Resources (or working towards)
- Minimum 1–2 years' experience in an HR administration or coordination role
- Working knowledge of Australian employment legislation and the Fair Work Act
- Experience using an HRIS and confident with Microsoft Office, particularly Excel
- High level of discretion, integrity and professionalism
Applicants will only be considered if the above requirements are met.
WE WILL OFFER YOU:
- Generous benefits including a clothing allowance and significant discounts on our range and birthday leave.
- Support of a talented, collaborative and growing People & Culture team.
- Beautiful Head Office based in Hawthorn East.
- The opportunity to build broad generalist experience across the full employee lifecycle.
Please note due to the high volume of applications we receive; only successful candidates will be contacted.
Viktoria & Woods is an equal opportunity employer. We are committed to diversity, equity, and inclusion in our recruitment practices.
People & Culture Coordinator employer: Viktoria & Woods
Viktoria & Woods is an exceptional employer that fosters a collaborative and inclusive work culture, making it a fantastic place for a Store Manager to thrive. Located in Karrinyup, you'll benefit from generous staff discounts, a supportive Employee Assistance Program, and ample opportunities for professional growth through hands-on leadership and team development. Join us to lead a high-performing boutique where your passion for fashion and commitment to customer experience will be celebrated and rewarded.
