Victorian Racing Club VRC – Flemington VIC
Program Office Manager
Reporting to: Head of Technology
Purpose
Lead the delivery of business and technology initiatives across the organisation, ensuring structured, predictable and outcome-driven execution. This role establishes and governs the portfolio delivery framework, enabling prioritisation, alignment and successful implementation of initiatives that drive business value and customer outcomes.
The role is accountable for portfolio governance, delivery discipline and business engagement, supported by a team of Project Delivery Specialists to coordinate execution and ensure consistent delivery practices across Technology and the business.
Stakeholders
Internal: C‐Suite, Department Heads & Managers, Board of Directors and the wider VRC team.
External: VRC Members, Customers & Clients, Suppliers & Vendors, and Industry Networks & Associations.
Focus
- Partner with executive stakeholders to evaluate, prioritise and sequence initiatives across the portfolio, ensuring investment decisions align to strategic objectives, delivery capacity and measurable business value.
- Oversee the delivery of projects and initiatives across the portfolio, maintaining visibility of schedules, scope, risks, dependencies and deliverables to achieve predictable, high‐quality outcomes.
- Facilitate governance forums, steering committees and executive reporting, providing clear visibility of progress, risks, dependencies and decisions to support informed prioritisation and timely escalation.
- Lead coordination of major releases and go‐lives, ensuring business readiness, effective communication and smooth transition into operations, while driving ongoing improvements in delivery processes, tools and ways of working.
- Work closely with stakeholders and delivery teams to shape, prioritise and maintain initiatives, features, requirements and acceptance criteria that align to business goals, customer needs and desired outcomes.
- Lead and develop a small team of Project Delivery Specialists, building delivery capability, consistency and accountability through clear direction, coaching and support.
Success Measures (KPIs)
- Clear portfolio prioritisation and sequencing that aligns initiatives to strategy, capacity and business value
- Predictable, on‐time delivery of key initiatives with effective management of scope, risks and dependencies
- High‐quality governance, reporting and decision support that provides clear visibility and enables timely escalation
- Successful go‐lives and transition into operations with strong business readiness and minimal disruption
- Strong stakeholder engagement and well‐prioritised requirements that support business outcomes and customer needs
- Improved delivery capability, consistency and accountability across the team through effective leadership and coaching
Core Capabilities
- Strong enterprise program and portfolio management leadership experience
- Ability to operate across Agile, hybrid and waterfall delivery models
- Strategic planning, investment prioritisation and business value delivery
- Financial governance, portfolio reporting and budget oversight
- Stakeholder engagement and influencing at senior levels
- Leadership, coaching and development of delivery teams
- Strong governance, reporting and organisational skills
- Experience establishing and improving PMO or portfolio delivery practices
- Vendor, supplier and commercial engagement experience
- Outcome‐oriented mindset with focus on business value delivery
- Contribute to a positive and respectful team environment that values open communication, creative collaboration, and mutual support.
- Manage workload effectively, with guidance from leaders, to maintain a healthy balance between high‐quality creative output and personal wellbeing.
- Support an inclusive workplace where diverse perspectives are valued, and feedback is encouraged, constructive, and solution focused.
Values
Think VRC:We deliver with one purpose and plan. We'reone VRC team.
Create Joy: We design every experience, for our members,customersand each other, to create joy.
Be Gutsy: We are grounded in our heritage;we'rebrave and curious in our pursuit of a bigger future.
F‐Learn: We fail but learn, treating setbacks as opportunities for growth.
Care Deeply: We genuinely care about each other: our people, our members, are customers and our community.
Program Office Manager in Melbourne employer: Victorian Racing Club VRC
The Victorian Racing Club (VRC) is an exceptional employer, offering a vibrant work culture that values community engagement and collaboration. Located in Flemington, VIC, employees benefit from unique opportunities to be involved in iconic events like the Melbourne Cup, while enjoying professional growth through hands-on experience in corporate communications and public relations. With a strong commitment to employee development and a supportive team environment, VRC stands out as a rewarding place to build a meaningful career.
