At a Glance
- Tasks: Support portfolio management through reporting, analysis, and governance coordination.
- Company: Join the Department of Education, shaping the future of learning in Victoria.
- Benefits: Enjoy a full-time role with competitive pay and opportunities for professional growth.
- Other info: Diverse and inclusive workplace, encouraging applications from all backgrounds.
- Why this job: Make a real impact on education by improving technology investment decisions.
- Qualifications: Analytical skills and experience in reporting or data management are essential.
The predicted salary is between 69300 - 84700 $ per year.
The Analyst, Portfolio Services sits within the department’s technology function and supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. The role contributes to the portfolio management capability that enables the department to make informed decisions about technology investment, prioritisation, delivery and resource allocation.
About the Department
The department provides a wide range of learning and development support and services. It provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Division
The Information Management and Technology Division (IMTD) is responsible for supporting one of the largest technology networks in Victoria and leading the department's technology, digital capability, business systems and digital transformation. This network consists of Schools, Corporate and Early Childhood Education (ECE) including a school user base of more than 1600 Government schools, 50,000 teachers, and 650,000 students. IMTD provides innovation and leadership in the transformation and management of the Department's digital capability through the implementation of solutions on the department's cloud environment (IaaS), enterprise cloud platforms (PaaS) and software (SaaS), using agile practices with a focus on user experience, security, and integration.
About the Role
The Analyst, Portfolio Services supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. The role is responsible for supporting portfolio management practices including demand tracking, portfolio planning, governance administration, financial monitoring, risk and dependency tracking, performance reporting and benefits tracking. The Portfolio Analyst works closely with portfolio, finance, technology and delivery stakeholders to gather, maintain and analyse information that supports planning, assurance and decision-making. Working under the guidance of the Portfolio Services Manager, the role assists in preparing portfolio insights, maintaining portfolio data, coordinating governance activities and identifying issues that require escalation. The role contributes to continuous improvement in portfolio processes, reporting quality and information management practices.
Attributes
- Prepare portfolio reports, dashboards, briefs and presentation material
- Analyse data to identify trends, risks, issues and dependencies
- Coordinate governance meetings, papers, minutes and action tracking
- Maintain records of decisions, risks, issues and dependencies
- Support demand, resource, financial and benefits tracking
- Collect and validate information from projects, products and platforms
- Identify data-quality gaps and inconsistencies
- Assist with portfolio assurance and information-management activities
- Respond to stakeholder requests accurately and promptly
- Recommend practical improvements to reporting and portfolio processes
You will be organised, analytical and attentive to detail. You will be able to work with data from different sources, identify inconsistencies and present information clearly to stakeholders. You will also demonstrate:
- Experience preparing reports, dashboards or briefing material
- Sound analytical and problem-solving skills
- An understanding of data quality and information management
- Effective planning, coordination and records-management skills
- The ability to explain findings clearly to different audiences
- A collaborative and responsive approach to stakeholder relationships
- An interest in developing portfolio, governance and financial-monitoring capability
- A commitment to the Victorian Public Sector values
Desirable Qualifications and Experience
- Experience in portfolio, project, program, governance or reporting support
- Experience using spreadsheets, reporting tools or data-visualisation platforms
- An understanding of technology delivery environments
- Relevant qualifications in business, technology, finance, data or a related discipline
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.
Analyst, Portfolio Services in Melbourne employer: Victorian Government
The Victorian Government offers a supportive and inclusive work environment for Integration Aides and Literacy Intervention staff in the Melbourne Northern Suburbs, where employees are encouraged to grow professionally and contribute to meaningful educational outcomes. With a strong commitment to diversity and inclusion, the department fosters a culture of collaboration and respect, ensuring that all staff feel valued and empowered to make a difference in students' lives. Additionally, the ongoing nature of this role provides stability and the opportunity to develop essential skills in a dynamic educational setting.
