At a Glance
- Tasks: Provide high-level support to the CEO and manage day-to-day operations.
- Company: Join a dynamic team at mRNA Victoria, driving innovation in health technologies.
- Benefits: Competitive salary, flexible work options, and opportunities for professional growth.
- Other info: Inclusive workplace welcoming diverse applicants and offering flexible working arrangements.
- Why this job: Be part of a groundbreaking project in the mRNA vaccine industry and make a real impact.
- Qualifications: Experience supporting executives with strong organisational and communication skills.
The predicted salary is between 114476 - 114476 $ per year.
The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions.
Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.
Salary: $100,894 – $114,476 per annum (plus superannuation)
Tenure: Fixed term (12 months)
Usual hours of work: Full time (flexibility may be available)
Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available)
The Role
mRNA Victoria is seeking an experienced Executive Assistant to provide high-level executive support to the Chief Executive Officer (CEO), mRNA Victoria, and broader corporate support to the team. Reporting to the CEO, you will proactively manage day-to-day operations, coordinate governance activities and assist with the establishment of a new State Company associated with the BioNTech R&D and Clinical Scale mRNA Manufacturing Facility Project. You will also support travel coordination, grant administration, human resources, recruitment and payroll activities.
The ideal candidate will have considerable experience supporting C-level executives and/or providing business coordination support, with strong organisational, communication and stakeholder engagement skills.
Main accountabilities:
- Provides specialist administrative and corporate support expertise.
- Applies negotiation, persuasion and motivation skills to manage staff and stakeholders.
- Develops and implements operational communication and consultation strategies on specific projects.
- Recommends resource allocation to the immediate manager to meet service delivery priorities.
- Prepares reports, briefs and correspondence on complex issues that impact at program or organisational level.
The Team
The position of Executive Assistant forms part of mRNA Victoria within the Industry, Trade and Investment Group. The Industry, Trade and Investment Group works closely with businesses locally and globally to grow Victorian jobs, drive innovation and increase Victoria's international competitiveness. The Group supports investment, trade, priority industries, advanced manufacturing, health technologies and medical research. mRNA Victoria leads the Victorian Government's commitment to establishing a world-class Australian mRNA vaccine and therapeutic industry. It works with domestic and international companies, researchers and stakeholders to strengthen RNA capabilities and supply chains through investment, research, development, commercialisation and manufacturing initiatives.
About You
You understand stakeholder motivations, needs and expectations and how these influence service delivery. You communicate clearly and concisely, adapting your approach to suit different audiences and presenting information logically to build understanding. You bring strong interpersonal skills and the ability to engage constructively with stakeholders, build effective working relationships and collaborate with colleagues to support organisational priorities.
Further Information
For a confidential discussion, please contact Damian Dewar, Senior Advisor Projects and Investment, on 0409 240 369 or via email at damian.x.dewar@ecodev.vic.gov.au. The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards. Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.
Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at recruitment@ecodev.vic.gov.au with the position number in the subject line. Applications close at 23:59 pm on 5 November 2026.
Executive Assistant employer: Victorian Government
The Victorian Government offers a supportive and inclusive work environment for Integration Aides and Literacy Intervention staff in the Melbourne Northern Suburbs, where employees are encouraged to grow professionally and contribute to meaningful educational outcomes. With a strong commitment to diversity and inclusion, the department fosters a culture of collaboration and respect, ensuring that all staff feel valued and empowered to make a difference in students' lives. Additionally, the ongoing nature of this role provides stability and the opportunity to develop essential skills in a dynamic educational setting.
