At a Glance
- Tasks: Support daily operations and administrative processes in a dynamic work environment.
- Company: Join the Department of Families, Fairness and Housing, making a difference for Victorians.
- Benefits: Flexible work options, inclusive culture, and opportunities for personal growth.
- Other info: Encouraging applications from diverse backgrounds and offering career development.
- Why this job: Be part of a team that empowers vulnerable communities and promotes equality.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 47250 - 57750 $ per year.
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life. Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable. We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria. We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.
THE ROLE
The Administration Officer provides day to day support across the Client Support and Client Services and the Agency Performance, Partnership and System Support Work Units. The role provides for the effective functioning of administrative processes and supports business operations of both work units. Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides for the effective functioning of administrative processes and supports the overall business operations of the office. Including:
- Maintaining financial systems and the payment of invoices
- Management of records and departmental systems
- Preparation of correspondence and communications
- Arranging and supporting meetings and events
- Inbox, calendar and mail management
- Coordinating general office maintenance and supplies
- Ad hoc administrative support to key executives, managers and the broader team.
ACCOUNTABILITIES INCLUDE
- Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.
- Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.
- Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
Administration Officer employer: Victorian Government
The Victorian Government offers a supportive and inclusive work environment for Integration Aides and Literacy Intervention staff in the Melbourne Northern Suburbs, where employees are encouraged to grow professionally and contribute to meaningful educational outcomes. With a strong commitment to diversity and inclusion, the department fosters a culture of collaboration and respect, ensuring that all staff feel valued and empowered to make a difference in students' lives. Additionally, the ongoing nature of this role provides stability and the opportunity to develop essential skills in a dynamic educational setting.
