Executive Assistant to the Executive Directors - Hybrid WFH

Victorian Aboriginal Community Controlled Health – Collingwood VIC

VACCHO is committed to supporting our staff through a hybrid work model that balances flexibility with connection. All new staff complete a three-month training and onboarding period in the office. This ensures they receive the right support, build relationships, and develop a strong understanding of VACCHO's systems and ways of working. Following this period, staff may request for working from home to be considered for up to two days per week for full-time staff and scaled back for 0.8 FTE and 0.6 FTE staff. This hybrid model allows us to stay collaborative and connected while also supporting our team to enjoy the benefits of flexibility and work–life balance.

About VACCHO

VACCHO is the peak representative for the health and wellbeing of Aboriginal and Torres Strait Islander people in Victoria. We have 35 member Aboriginal Community Controlled Organisations providing support to over 78,000 Aboriginal and Torres Strait Islander people across the state. We lead and support Aboriginal Community Control and the broader health and social services sector to deliver transformative health and wellbeing outcomes for Aboriginal communities in Victoria. We are a centre of expertise, policy advice, training, innovation and leadership in Aboriginal health and wellbeing.

About the role

We are looking for a highly organised people person who can hit the ground running as an executive assistant to assist the executive directors prioritise their time and prepare for their meetings, days and weeks. You will be a great fit for this role if you are hard-working, focused, process driven but can also be flexible. It will be critical to respond swiftly but calmly to a frequently changing environment. You will need to be adept at gracefully saying no if need be and negotiating priorities amongst the team.

This role will have a range of responsibilities as set out in the PD and at times will be required to support Unit high priority projects, assisting at events, administration and other activities. The Executive Assistant is a high performing operator who provides timely, proactive, and responsive support to two of VACCHO's Executive Directors:

• Executive Director - Population Health
• Executive Director - Policy, Advocacy, and Communications

The role is responsible for diary management, support to prepare for meetings, correspondence with external stakeholders, prioritising and responding to meeting requests and event invitations, and liaising with the operations team around travel and accommodation. The role involves representing VACCHO's executive team respectfully and professionally, including through the timely and efficient organising of meetings, workshops, and other engagements. The executive assistant will play a critical role in preparing the Executive Directors for their days and weeks by ensuring meeting papers are accessible to them, briefs prepared and so on.

Essential skills/experiences

• Previous experience as an Executive Assistant.
• Ability to manage multiple diaries and travel arrangements effectively and proactively.
• Experience managing or maintaining an effective records system for information, documentation, and correspondence both electronic and hard copy.
• Sound stakeholder engagement skills, both internal and external.
• Strong verbal and written communication skills with strong attention to detail.
• Demonstrated proficiency and experience using Microsoft applications (e.g., Microsoft Word, Excel, Outlook, Project Management) combined with a high level of accuracy and attention to detail.
• Experience working in Government or the ACCO sector.
• Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply as your cultural and lived experiences are central to the work we do.

Working for Community in a culturally safe Aboriginal Community Controlled Organisation. Access to generous employee benefits including Not for Profit salary packaging entitlements, leave loading, additional leave entitlements including cultural leave, and bonus Christmas leave if employed at VACCHO into the following year. Organisational early finish Fridays (4pm) and flexible working arrangements considered. Distinctive inner-city Collingwood office with wellness spaces and end of trip facilities available.

We believe in the right for all people to be treated with respect and dignity at all times, and that all people who work for, govern or undertake work at or visit us should at all times feel safe and included.

Employment is subject to a satisfactory and ongoing police records check (international where relevant) and Working with Children Check. VACCHO is an Equal Opportunity Employer and encourages applications from Aboriginal and Torres Strait Islander peoples. We embrace the diversity of cultures, identities, gender, sex, and sexually diverse identities and expressions, experiences, beliefs, and values of all people.