Join the Team Behind Australia's Greatest Racing Carnival!
Are you passionate about the horse racing and events industry? Do you thrive in fast-paced, dynamic environments where no two days are the same? We're looking for enthusiastic, professional and flexible individuals to join us in delivering world-class experiences at Flemington.
At Victoria Racing Club (VRC), we're not just about race days—we're about creating unforgettable moments for members, guests and the broader community.
This position is a full-time fixed term role up to three (3) months supporting the delivery of the 2026 Melbourne Cup Carnival
What you'll be responsible for
- Supporting the delivery of commercial partner contractual entitlements, including signage, branding, advertising, supply rights, executive privileges, and hospitality benefits.
- Coordinating partner ticketing processes, including bookings, RSVPs, allocations, cancellations, exchanges, and special requests.
- Managing signage, livery, advertising, and branding requirements from creative approval through to event delivery.
- Assisting with partner activations, events, and race-day experiences during the Melbourne Cup Carnival.
- Hosting sponsors and key stakeholders, supporting trophy presentations, and helping maintain strong partner relationships.
- Processing invoices, maintaining accurate financial records, and supporting partnership administration activities.
- Coordinating photography requirements and ensuring images are distributed and archived appropriately.
- Working collaboratively with internal stakeholders across the business to ensure seamless delivery of partner experiences and contractual obligations.
What your background includes
- Strong organisational and planning skills, with the ability to manage multiple priorities and high volumes of detail.
- Demonstrated customer service and relationship management experience.
- Excellent communication and interpersonal skills, with the ability to engage stakeholders at all levels.
- Exceptional attention to detail and commitment to accuracy.
- Proficiency in Microsoft Office and the ability to learn new systems and processes quickly.
- Experience working under pressure and meeting tight or time-sensitive deadlines.
- A collaborative, positive, and team-oriented approach.
- An inclusive mindset, openness to feedback, and commitment to building strong working relationships.
About You
- You thrive in high-energy, fast-paced environments and bring a calm, solutions-focused approach under pressure.
- You are highly organised, detail-oriented, and take pride in delivering exceptional outcomes.
- You're a natural relationship builder who builds trust quickly and communicates with confidence and professionalism.
- You anticipate needs before they arise and are driven to deliver outstanding client experiences.
- You're collaborative, adaptable, and enjoy working as part of a high-performing team.
- You bring a proactive mindset, strong judgement, and a commitment to excellence in everything you do.
- You value positive team culture, open communication, and contributing to an inclusive and supportive workplace.
Why You'll Succeed
- You thrive in fast-paced environments and can juggle multiple priorities while maintaining exceptional attention to detail.
- You enjoy building strong relationships and delivering outstanding service to clients, partners, and stakeholders.
- You are highly organised, proactive, and take pride in ensuring tasks are completed accurately and on time.
- You communicate confidently and professionally, working effectively with a wide range of internal and external stakeholders.
- You are comfortable managing administrative, operational, and event-related responsibilities, ensuring seamless execution and positive partner experiences.
- You adapt quickly to new systems, processes, and changing priorities while maintaining a solutions-focused mindset.
- You perform well under pressure and can successfully deliver outcomes within tight deadlines and event-driven timeframes.
Why Join the Club
- Be part of delivering one of Australia's most iconic sporting and cultural events
- Work alongside a supportive and passionate team.
- Gain valuable experience in large-scale event operations.
- Get a behind-the-scenes look at what makes the Melbourne Cup Carnival world-class.
Partnerships Assistant in Melbourne employer: Victoria Racing Club
Victoria Racing Club (VRC) is an exceptional employer, offering a vibrant work culture that thrives on collaboration and innovation. As a Membership Operations Lead, you will have the opportunity to contribute to iconic events like the Melbourne Cup Carnival while working alongside a passionate team dedicated to delivering outstanding member experiences. With a strong focus on employee growth and continuous improvement, VRC provides a dynamic environment where your contributions can make a real impact.
