Venue Management Association (Asia and Pacific) Pty Ltd – Milton QLD
The Finance and Systems Manager owns the end-to-end finance function for the VMA, including management reporting, contract management, and the systems that keep the organisation running smoothly. This is a hands‑on role for someone who enjoys wearing multiple hats in a small not‑for‑profit team — part finance lead, part systems owner, part office manager. You'll work closely with the CEO and be trusted with real responsibility from day one.
Key responsibilities
- Own the end‑to‑end finance function, including management reporting to the CEO and Board
- Oversee the external bookkeeping contractor and ensure accurate, timely financial records
- Chase outstanding invoices and membership renewals
- Manage budgeting, cash flow monitoring, and financial compliance obligations
- Maintain appropriate segregation of duties and financial controls
- Oversee contract management across the business (vendor, supplier, event, and partner agreements)
- Maintain VMA's insurances and ensure ongoing compliance obligations are met
- Act as systems owner for Xero and the CRM (Glue Up), including administration, troubleshooting, and process improvement
- Identify and champion opportunities for automation and agentic AI to improve efficiency across finance and operations
- Act as office manager, handling day‑to‑day admin and keeping the office running smoothly
About you
- Proven experience carrying financial and operational responsibility in a small not‑for‑profit or similarly lean team
- Formal accounting qualification, part‑qualification (e.g. Diploma or Certificate IV in Accounting, or studying towards CPA Australia/CA ANZ), or equivalent demonstrated experience identifying and querying technical accounting treatment
- Genuine interest in automation and agentic AI as drivers of efficiency and systems improvement
- Strong working knowledge of Xero (or comparable accounting software) and CRM platforms
- Confident managing contracts, insurances, and compliance obligations independently
- Highly organised, self‑directed, and comfortable owning outcomes rather than just tasks
- Desirable: A finance‑led General Manager background, or similar breadth across finance, systems and operations
- Desirable: Understanding of the venue and event industries
- Desirable: Prior experience in a membership‑based or peak body association
About us
The VMA is the peak body for venue professionals across Australia, New Zealand and the broader Asia‑Pacific region. We deliver industry‑leading education, professional development, accreditation, events and advocacy for the venue, live entertainment, sport, performing arts, exhibitions and conference sectors. Our membership includes over 300 venues across 16 countries, and includes a diversity of venues across stadiums, arenas, performing arts centres, convention centres, showgrounds, racetracks and much more. Suppliers to the venue industry also make up a significant part of our membership base. We are entering a period of strategic growth, with new opportunities emerging in international markets (including MENA), digital transformation of our education portfolio, and expansion of our member value proposition across the APAC region.
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Finance and Systems Manager in Brisbane employer: Venue Management Association (Asia and Pacific) Pty Ltd
The Venue Management Association (VMA) is an exceptional employer located in Milton, QLD, offering a dynamic work environment where you can truly make an impact. As part of a small not-for-profit team, you'll enjoy a collaborative culture that values innovation and efficiency, with opportunities for professional growth and development in the finance and systems domain. With a focus on automation and digital transformation, VMA empowers its employees to take ownership of their roles while contributing to the vibrant venue and event industry across the Asia-Pacific region.
Contact Details:
Venue Management Association (Asia and Pacific) Pty Ltd Recruitment Team
