At a Glance
- Tasks: Provide executive support and administration for the Chief Procurement Officer and team.
- Company: Join the University of Sydney, a leader in higher education.
- Benefits: Competitive salary starting at A$103,185 plus 17% superannuation.
- Other info: Opportunity for growth and development in a diverse and inclusive workplace.
- Why this job: Be part of a dynamic team and make a real impact in a supportive environment.
- Qualifications: Strong organisational skills and experience in administration, especially in complex settings.
The predicted salary is between 103185 - 103185 $ per year.
Join to apply for the Business and Executive Support Officer role at University of Sydney. This is a full-time, continuing role supporting the Chief Procurement Officer and team.
About the opportunity
We're looking for someone with a positive, can-do attitude. If you're curious, proactive, and ready to learn, this could be a great opportunity for you. The Business and Executive Support Officer (BESO) provides executive support, general administration and operational support services for the Finance areas of Procurement, Operations and Transformation Services (Operations) and FSEA.
Your key responsibilities include:
- Providing proactive support to assist the management of executive commitments
- Diary management, working with complex competing priorities
- Secretariat support to procurement committees, coordination, document preparation and minute taking
- Programme administration (e.g. file management) for continuous improvement projects
- Knowledge management support
- Raising purchase orders, receipting and ensuring invoice payments
- Supporting recruitment and onboarding of new staff and contractors
- Handling inbound enquiries from senior stakeholders and suppliers
- Organising workshops, morning teas and team building events
About you
- Passionate to support and enable excellence in a team environment
- Attention to detail, curiosity and a willingness to learn come naturally to you
- Experience working in a complex organisation (knowledge of the higher education sector desirable)
- Experience in administration support, dealing with confidential and sensitive information
- Strong organisational skills / experienced with diary management, often with senior stakeholders
- Highly proficient in MS Office, able to produce professional PowerPoint presentations, utilise Excel for basic data manipulation, list management, confident in Word for report writing and document creation using style guides provided
- File management / knowledge management capability desirable (e.g. MS SharePoint)
- Able to produce clear minutes and secretariat support to various committees
- Familiarity with finance systems, purchase orders and invoice processes desirable
- Able to come on campus a minimum of 3 days per week
COVID safety
To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.
Work rights
You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
EEO statement
At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We welcome applications from candidates from all backgrounds.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Tamsin MacWhannell, Recruitment Operations by email to tamsin.macwhannell@sydney.edu.au.
Please note that interviews for successful candidates are scheduled to take place on Friday, 29th August. Advertising close date: 11.59pm Sunday 24th August 2025.
Business and Executive Support Officer in Sydney employer: University of Sydney
The University of Sydney is an exceptional employer, particularly for Aboriginal and Torres Strait Islander individuals, offering a supportive and culturally safe environment that fosters professional growth and community engagement. With generous benefits such as cultural leave, flexible working arrangements, and access to Indigenous professional development programs, employees are empowered to contribute meaningfully to the advancement of Indigenous health education. Joining this prestigious institution means being part of a dedicated community committed to improving health outcomes and embedding First Nations perspectives into the curriculum.
