Executive Assistant to Head of Broken Hill University Department of Rural Health

Full time, Funding contingent Continuing role, located at Broken Hill, NSW. Step into a role where your organisational skills directly support the education of tomorrow’s rural health workforce.

Base Salary $89,755 + 17% superannuation.

About the opportunity:

The Broken Hill University Department of Rural Health (BHUDRH), a Rural Clinical School in the Faculty of Medicine and Health, is seeking an Executive Assistant to the Head of the Rural Clinical School. Funded through the Commonwealth Department of Health's Rural Health Multidisciplinary Training (RHMT) Program, the BHUDRH is committed to improving rural and remote health outcomes through innovative education, research and community engagement. The department delivers high-quality teaching and learning experiences for medical, nursing and allied health students undertaking placements across the region, while strengthening partnerships that enhance healthcare outcomes for rural, remote and First Nations communities.

This is a dynamic and community-connected environment where the Executive Assistant provides essential support to the Head of Rural Clinical School and executive team, helping to coordinate operations, facilitate stakeholder engagement, and ensure the smooth running of key activities across the School.

Key Responsibilities:

• Provide high-level administrative support to the Head of Rural Clinical School and executive team, including diary and email management, meeting coordination, and agenda preparation.
• Support the organisation of school events, visits, and external stakeholder engagements.
• Assist with travel and accommodation arrangements, purchasing requests, and University systems processes.
• Collaborate with campus support officers and staff to manage accommodation, logistics, and student placement agreements.
• Conduct ad hoc research, document preparation, and coordination of project-related tasks as required.
• Act as a central point of contact for internal and external inquiries, maintaining professionalism and discretion at all times.

About You:

You are a highly organised, proactive, and adaptable Executive Assistant who thrives in a fast-paced, collaborative environment. You bring a solutions-focused approach, anticipate needs, and manage competing priorities with professionalism and discretion.

You will also demonstrate:

• Proven experience providing high-level administrative or executive support, ideally in a tertiary, health, or complex organisational setting.
• Exceptional organisational, time management, and prioritisation skills.
• Strong attention to detail, resilience, and the ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills, and the ability to engage professionally with a wide range of stakeholders.
• Advanced proficiency in Microsoft Office Suite and confidence across multiple systems and platforms.
• Flexibility, responsiveness, and a collaborative team-oriented mindset, with a willingness to support broader team activities as needed.

Please note that this role is full time based in the office.

Sponsorship / work rights for Australia: You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations:

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to have engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement:

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer.

How to apply:

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Lena Germinarios, Recruitment Operations by email to recruitment.medandhealth@sydney.edu.au.

The University reserves the right not to proceed with any appointment.

Applications Close: Wednesday 18 November 2026 11:59 PM.