At a Glance
- Tasks: Manage proposal submissions and provide operational support in a dynamic research environment.
- Company: Join the University of Sydney's innovative Research Pre-Award team.
- Benefits: Competitive salary, hybrid work options, and 17% superannuation.
- Other info: Diverse and inclusive workplace with opportunities for career growth.
- Why this job: Be part of a high-performing team making impactful contributions to research funding.
- Qualifications: Experience in administration, excellent communication skills, and attention to detail.
The predicted salary is between 56700 - 69300 $ per year.
Work in a fast-paced and dynamic environment within the Research Pre-Award team.
Full time, fixed term contract until December 2027.
Base salary $117,133 - $127,610 (HEO7) + 17% superannuation.
Hybrid working arrangement available.
About the opportunity:
The Pipeline and Pre Award team in DVC Research are on the hunt for another Proposal Assurance & Submission Officer to join their squad! In this role, you will manage the proposal submission administrative services and offer operational support for the Pre-Award team. You will be leading support for funding proposals and submissions for allocated schemes and providing guidance and escalation support to Proposal Assurance & Submission Administrators.
Your key responsibilities will be to:
- Work in the Pipeline and Pre-Award team, reporting to the Associate Director, Proposal Assurance & Submissions.
- Lead the administration submission requirements for allocated schemes by ensuring funding proposals and submissions are compliant and meet quality assurance expectations.
- Maintain an accurate and systematic database of funding proposals and submissions.
- Understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams.
- Comply with funding rules and regulatory requirements.
- Contribute to the Research Support Community of Practice through trusted stakeholder management.
About you:
- Administrative experience in a complex and fast-paced environment.
- Excellent negotiating, relationship building, and stakeholder management skills.
- Sound judgement, initiative, and discretion with the ability to manage multiple priorities concurrently.
- High-level attention to detail and problem-solving skills.
- Excellent computer skills including Microsoft Office, databases, Excel programs and web-based software.
- Interest in, or experience working in, a research-intensive higher education environment.
Sponsorship / work rights for Australia:
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks:
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement:
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
How to apply:
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Nicole Turle, Recruitment Operations by email at nicole.turle@sydney.edu.au.
The University reserves the right not to proceed with any appointment.
Applications Close: Sunday 08 November 2026 11:59 PM.
Proposal Assurance and Submissions Officer in Sydney employer: University of Sydney Union
The University of Sydney Union (USU) is an exceptional employer, offering a vibrant and inclusive work culture that prioritises employee growth and development. As Australia's largest and oldest student union, we provide unique opportunities to lead impactful projects across diverse operational areas while enjoying benefits like a daily meal allowance and discounts. Join us in creating a meaningful campus experience for students, where your contributions directly influence innovation and improvement in a supportive environment.
Contact Details:
University of Sydney Union Recruitment Team
