At a Glance
- Tasks: Support outreach programs helping students access higher education opportunities.
- Company: Join the University of Newcastle, a global leader in equity and excellence.
- Benefits: Competitive salary, extra leave days, health discounts, and wellbeing programs.
- Other info: Collaborative team environment with opportunities for personal growth.
- Why this job: Make a meaningful impact while gaining valuable administrative experience.
- Qualifications: Strong organisational skills, communication abilities, and data management experience.
The predicted salary is between 70000 - 82000 $ per year.
The Role
As the Widening Participation Administrative Assistant, you'll play an important role in supporting the delivery of outreach and pathway programs that help students explore and access higher education opportunities. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives. This is an opportunity to contribute to programs that make a meaningful difference to prospective students while undertaking the administration, communication and coordination activities that underpin successful program delivery. Working as part of a collaborative team, you'll maintain accurate records, coordinate program logistics and build positive relationships with a diverse range of stakeholders.
In this role you will:
- Provide administrative support for widening participation and student pathway programs.
- Respond to enquiries from students, families, schools and University stakeholders.
- Maintain accurate records and data across University systems and databases.
- Coordinate program communications, documentation and participant information.
- Assist with the delivery of outreach activities, workshops and events.
- Prepare reports and support program tracking and compliance requirements.
- Contribute to the improvement of administrative processes and record management practices.
This 12-month fixed-term position is full time and will be located at the Callaghan Campus (Awabakal land).
How will you inspire us?
We're looking for a highly organised and detail-oriented administrator with strong communication skills and a customer-focused approach. You will be confident working with data and established systems, able to manage competing priorities, and committed to delivering accurate and responsive support to students, families and stakeholders. Experience using Microsoft Office applications, particularly Excel, along with strong written communication skills and the ability to tailor communications to a range of audiences, will be highly regarded.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.
What we offer
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. These include:
- The remuneration for this position is Higher Education Worker Level 4 ($77,098 to $83,806) + 17% superannuation and is commensurate with skills and experience.
- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
- Discounts on private health insurance, gym memberships, software, travel and more.
- A range of support and wellbeing programs.
For more information on benefits and conditions, please follow this link.
Our assessment process
Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:
- Interview (an ‘in person’ interview will be conducted as part of the process)
- Referee checks
- Pre-employment checks as appropriate to the role
Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.
Contact Us
For specific position enquiries, please contact Selina Darney, Manager Widening Participation Pathways on selina.darney@newcastle.edu.au
Please note, we do not accept email applications. Closing date: Monday, 23 November 2026 at 11.59pm AEDT.
We are excited to be Looking Ahead with you. We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.
Widening Participation Administrative Assistant in Newcastle employer: University of Newcastle
The University of Newcastle is an exceptional employer, offering a vibrant work culture that prioritises equity, diversity, and professional growth. As an Academic Support Assistant at the Callaghan Campus, you'll enjoy a supportive environment with access to generous benefits, including additional leave, health insurance discounts, and wellbeing programs, all while contributing to meaningful educational initiatives that shape the future workforce.
