Role Details
Role type: Full-time; Fixed-term until 31 May 2027
Department: Student and Scholarly Services
Salary: UOM 7 – $111,275 – $120,453 p.a. plus 17% super
About the Role
Lead graduate research administration across the University, coordinating policy‐compliant candidature support, building best‐practice systems, training, and processes, and managing a small specialist team.
Responsibilities
- Lead and mentor a small team delivering high‐quality graduate research administrative support across the University.
- Coordinate development and delivery of training, documentation and updates on candidature management for staff and researchers.
- Oversee complex candidature processing and provide expert advice, including managing unsatisfactory progress cases with senior leaders.
- Act as subject‐matter expert for graduate research systems, leading testing and supporting implementation of changes.
- Contribute to Graduate Research strategy, priorities and culture, ensuring responsive, effective support for graduate researchers.
Qualifications
- Degree‐level qualification plus substantial experience in graduate research administration or graduate researcher support within a complex tertiary education environment.
- Strong understanding of the unique academic and personal issues facing graduate researchers.
- Exceptional written and verbal communication skills, engaging diverse stakeholders and managing expectations with professionalism.
- Strong analytical and problem‐solving skills to design creative solutions and negotiate outcomes in challenging cases.
- Excellent organisation and project management, improving processes and meeting competing deadlines.
- Experience leading, motivating and training a small team, fostering continuous improvement and a positive collaborative culture.
- Confident use of large integrated databases and Microsoft Office, ideally with experience of TechnologyOne or similar systems.
Benefits
- 17% superannuation
- Salary packaging
- Health and wellbeing programmes
- Discounted services including Bupa health insurance and Melbourne Theatre Company
- Professional development opportunities (e.g., Academic Women in Leadership, LinkedIn Learning)
- Flexible work arrangements supporting inclusion and well‐being
- Progressive leave provisions, including parental, gender affirmation and cultural leave
- Employee Assistance Programme for health and wellbeing support
Equal Opportunity Employer
The University of Melbourne is an Equal Opportunity Employer and a child‐safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed.
Indigenous Applicants
We aspire to be the University of choice for Indigenous Australians. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Graduate Research Coordinator employer: University of Melbourne
The University of Melbourne is an exceptional employer, offering a vibrant and inclusive work culture that prioritises professional growth and well-being. As part of our Early Childhood Education Services team, you will enjoy generous benefits such as 17% superannuation, flexible work arrangements, and access to tailored career development programs, all while contributing to the transformative impact of education in a supportive university environment.
