At a Glance
- Tasks: Support a busy principal with travel, scheduling, and family logistics.
- Company: TWT Property Group, a dynamic property group in St Leonards Park.
- Benefits: Competitive salary, diverse work experience, and some travel opportunities.
- Other info: Work closely with a family, offering a unique blend of personal and professional support.
- Why this job: Join a fast-paced role where no two days are the same and make a real impact.
- Qualifications: 3+ years as an EA or PA, fluent in Mandarin and English.
The predicted salary is between 56952 - 69608 $ per year.
TWT Property Group Pty Ltd - St Leonards Park NSW
We're looking for a highly organised, discreet and proactive Personal Assistant to support a Sydney-based principal.
This is a genuine right-hand role.
You'll run a busy diary across multiple time zones, own all travel end to end, keep personal, family and household logistics ticking over, and handle a steady stream of ad hoc requests.
No two days look the same, and you'll be trusted to get things done without needing to be told twice.
Bilingual Mandarin-English capability is essential – a good portion of the principal's work involves Chinese-Australian clients and cross-border relationships.
- What you'll be doing
- Travel
- Plan and book international and domestic travel – flights, transfers, accommodation and ground logistics
- Prepare clear day-by-day itineraries with backup options
- Manage visas, entry documents and frequent flyer / loyalty program admin
- Liaise with travel agents, hotels and service providers, and resolve issues quickly when they arise
- Remain on call during trips to handle delays, changes and last-minute rescheduling
- Run the principal's diary across multiple time zones
- Schedule appointments, meetings and personal commitments
- Flag conflicts and keep the principal across what's coming up
- Confirm meetings and chase follow-ups
- Personal & lifestyle
- Book medical, wellness and other regular appointments
- Handle errands, restaurant bookings, gifts and special occasions
- Look after household and property logistics
- Coordinate with household staff and other support people
- Provide driving support for the principal and/or family members when required
- Family support
- Accompany children to extracurricular activities, appointments and events when required
- Coordinate children's schedules, activities and holiday programs
- Liaise with schools, tutors, coaches and other service providers
- Assist with school communications, enrolments and administrative matters
- Coordinate family travel arrangements, including children's documentation and logistics
- Admin
- Track expenses and reconcile receipts
- Handle light correspondence and documents, including Mandarin-English translation
- Keep the contacts list and supplier relationships in order
- Take on ad hoc requests as they come up
About you
- 3+ years' experience as an EA, PA or private/family office assistant supporting a senior executive, founder or principal
- Fluent in English and Mandarin (written and spoken); Cantonese highly regarded
- Exceptionally organised, with strong judgement and the ability to prioritise under pressure
- Discreet and trustworthy – you'll be handling personal and commercially sensitive information
- Warm and reliable around children, with experience supporting a family highly regarded
- Confident dealing with agents, hotels, suppliers, schools and household staff
- Comfortable being contactable outside standard hours during travel periods
- Current NSW Working With Children Check and National Police Check (or willingness to obtain prior to commencement)
- What's on offer
- A varied, autonomous role working directly with the principal and family
- Exposure to a diverse portfolio of businesses and a strong cross-border network
- Competitive salary commensurate with experience
- Some travel with the principal, by agreement
- #J-18808-Ljbffr
Personal Assistant in Sydney employer: TWT Property Group Pty Ltd
Join our dynamic team in Sydney as an Office Manager, where you'll enjoy a genuine ownership role that allows you to run the office and see the tangible results of your efforts every day. We pride ourselves on fostering a collaborative work culture that values autonomy, professional growth, and a hands-on approach to operations, ensuring that your contributions are both recognised and appreciated. With direct access to the Managing Director and a small, dedicated team, this position offers a unique opportunity to develop your skills across various operational areas while enjoying a well-organised and supportive workplace.
Contact Details:
TWT Property Group Pty Ltd Recruitment Team
