At a Glance
- Tasks: Coordinate operations, manage schedules, and support the Melbourne office's daily activities.
- Company: Dynamic technical services business in Keysborough with a supportive team culture.
- Benefits: Full-time role, on-site parking, and a chance to make a real impact.
- Other info: Opportunity for growth and ownership within a collaborative environment.
- Why this job: Join a varied role where your organisational skills will shine and be truly valued.
- Qualifications: 2+ years in administration or operations, strong computer skills, and excellent communication.
The predicted salary is between 42750 - 52250 $ per year.
- Operations & Business Support Coordinator
- Full Time | Monday-Friday, Office Based | Keysborough
Are you an organised, proactive all-rounder who enjoys being the person that keeps everything running smoothly?
We're looking for an Operations & Business Support Coordinator to join a technical services business based in Keysborough.
This is a varied, hands-on role where you'll support the day-to-day operations of the Melbourne office.
No two days will look exactly the same.
You could be coordinating jobs and technician schedules, preparing client reports, assisting with quotations and invoices, following up purchase orders or making sure the office itself is running smoothly.
The role
You will be responsible for a broad mix of operational and administrative support, including:
- Coordinating jobs, schedules and outstanding actions
- Assisting with quotations and client documentation
- Preparing and formatting reports before sending them to clients
- Liaising with clients, suppliers, technicians and internal stakeholders
- Following up purchase orders, approvals and outstanding information
- Providing backup support across invoicing, accounts payable and accounts receivable
- Maintaining accurate job records and documentation
- Coordinating office supplies, maintenance, contractors and general facilities
- Assisting with fleet, travel and accommodation coordination
- Answering incoming calls and responding to client enquiries
- Providing general administrative support to the wider Melbourne team
About you
Ideally, you'll bring
- 2+ years' experience in administration, operations, service coordination or business support
- Previous exposure to scheduling or job coordination
- Strong computer skills, particularly Outlook, Word and Excel
- Excellent organisation and attention to detail
- Confidence communicating with clients over the phone and email
- A proactive approach and willingness to help wherever needed
- Experience with invoicing, purchase orders, AP/AR or quotations would be highly regarded
- Experience within technical services, engineering, maintenance, trades, laboratory or field services would be advantageous
What's on offer?
- Full-time permanent opportunity
- Keysborough location with on-site parking
- Monday to Friday, 5 days in the office
- Broad role with plenty of variety and exposure across the business
- Opportunity to take ownership of the role and become a key support person within the Melbourne operation
- Join a team where your organisation, initiative and ability to make things happen will be genuinely valued
- #J-18808-Ljbffr
Operations and Business Support Coordinator in Melbourne employer: TwoScots Recruitment
As a leading provider of innovative funding solutions in the heart of Sydney CBD, this organisation offers a dynamic and supportive work environment where Client Managers can thrive. With a competitive salary package, hybrid working arrangements, and a strong focus on employee development, you will have the opportunity to build meaningful relationships with clients while contributing to their sustainable growth. Join a collaborative team that values excellence in service and continuous improvement, making it an ideal place for professionals seeking rewarding careers.
