Executive Assistant in Sydney

You’re open to a change of direction and a new challenge. Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

• Work within a fast-paced and highly visible environment, playing a critical role in enabling the Senior Executive to operate effectively by managing competing priorities, coordinating complex schedules, preparing high-quality documentation and ensuring seamless day-to-day operations.
• Be responsible for diary and inbox management, coordinating meetings and events, preparing correspondence, briefs, presentations and reports, and ensuring information is organised and accessible.
• Act as a trusted liaison, supporting communication across a wide network of internal and external stakeholders and helping maintain strong relationships across the business.
• Use sound judgement, discretion and initiative to anticipate needs, manage changing priorities and ensure actions are followed through.
• Stay organised, think ahead and maintain exceptional attention to detail to support the delivery of strategic priorities and customer-focused outcomes across the division.
• Work within the team's established rhythm, based at 231 Elizabeth Street and contribute to collaborative outcomes across the branch with a regular work pattern of 3 days a week in the office.

Your demonstrated knowledge and experience lending executive support and administrative functions formed across roles in complex matrix styled organisations will see you excel in this role. You will be a pro-active thinker who can forecast and mitigate issues in a timely manner to ensure the efficient and effective operation of the business unit.

In addition, you:

• Are a proactive professional with demonstrated experience in providing executive support and coordinating business operations—ideally within the public sector.
• Anticipate needs, mitigate risks, and keep things moving, even in complex or sensitive environments.
• Have experience in operating autonomously and have a continuous improvement mindset.
• Possess prior experience in assisting the team with various procurement activities.
• Possess excellent written and verbal communication skills, with a strong grasp of corporate protocols.
• Are comfortable managing confidential information, balancing competing priorities, and working independently while remaining responsive to team needs.
• Enjoy working collaboratively and can influence and coordinate across multiple stakeholders.

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day. Our workforce is as diverse as the community we serve. Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply.