Administration,HR & Marketing Coordinator

Administration, HR & Marketing Coordinator

Administration, HR & Marketing Coordinator

Join a Growing Commercial Landscaping Business | Varied & Hands-On Role

Are you an organised, proactive all-rounder who enjoys variety and getting things done?

We are seeking an experienced and motivatedAdministration, HR & Marketing Coordinatorto join our team in a growing commercial landscaping business.

This is a diverse role where no two days will necessarily be the same. Working closely with management and our operational teams, you will be responsible for keeping the office running efficiently, coordinating HR activities and helping build our company's profile through marketing and social media.

We are looking for someone who takes initiative, is comfortable working independently and enjoys being part of a close-knit team.

About the Role

You will be responsible for a broad range of duties across three key areas:

Administration

• Manage day-to-day office administration and general business support.

• Answer incoming calls, emails and customer enquiries.

• Prepare and process quotes, purchase orders, invoices and other documentation.

• Use Xero accounting software to process invoices, reconcile transactions and assist with accounts payable and receivable.

• Assist with payroll preparation and processing of employee timesheets.

• Assist with job scheduling, staff timesheets and general coordination.

• Maintain accurate records, databases and filing systems.

• Liaise with clients, suppliers, subcontractors and employees.

• Provide administrative support to management and site teams.

Human Resources Coordination

• Assist with recruitment, job advertisements and interview coordination.

• Coordinate new employee onboarding and induction processes.

• Maintain employee files, employment documentation and HR records.

• Monitor employee licences, tickets, qualifications and training requirements.

• Assist with leave management, timesheets and payroll preparation.

• Coordinate staff training, performance reviews and employee communication.

• Assist management with HR administration and workplace compliance.

Marketing & Social Media

• Manage and maintain company social media platforms.

• Create engaging content showcasing completed projects, site activities and company achievements.

• Coordinate photos and information from site teams for marketing purposes.

• Assist with website updates and online presence.

• Develop marketing material, company profiles and capability statements.

• Assist with promotional campaigns and identifying opportunities to increase company exposure.

About You

To be successful in this position, you will ideally have:

• Previous experience in an administration, HR or marketing coordination role.

• Excellent organisational and time management skills.

• Strong written and verbal communication skills.

• Good computer skills, including Microsoft Word, Excel and Outlook.

• Experience with social media platforms and basic content creation.

• The ability to manage multiple tasks and meet deadlines.

• A high level of attention to detail and accuracy.

• A positive, can-do attitude and willingness to take ownership.

• The ability to work independently while contributing to a team environment.

Experience in the landscaping, construction, civil or trade industries will be highly regarded.

Why Join Us?

• Be part of an established and growing commercial landscaping business.

• Enjoy a varied role with real responsibility and involvement in the business.

• Work directly with management and have the opportunity to make a difference.

• Join a friendly and supportive team environment.

• Opportunity to develop and grow your role as the business continues to expand.

The Opportunity

This position would suit someone who enjoys being involved in all aspects of a business, is naturally organised and takes pride in ensuring things run smoothly behind the scenes.

We are not looking for someone who simply wants to sit behind a desk. We want someone with initiative, a practical approach and the confidence to get involved, solve problems and make the role their own.

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