THELEC is a growing trades and construction business delivering quality project work across Queensland. We pride ourselves on doing the job right the first time, strong client relationships, and a supportive team culture. As we continue to grow, we're looking for a reliable Administration Support Officer to keep our office and projects running smoothly.
About the Role
Reporting to the Operations Manager and Admin Team, you'll be the backbone of our day-to-day operations — supporting our project and field teams with the admin that keeps jobs on track. This is a varied, hands-on role suited to someone who's organised, proactive, and enjoys being the go-to person in a busy office.
Key responsibilities
- Answering incoming calls in a professional and courteous manner, addressing enquiries
- Managing job and project administration in Simpro (creating tasks, updating jobs, linking supervisors, issuing completion tasks)
- Liaising with suppliers, clients, and internal team members
- Maintaining accurate job records, documentation, and filing (including safety folders and compliance paperwork)
- Processing and matching supplier invoices to jobs and purchase orders
- Raising and managing purchase orders, ensuring a PO is generated for every order and spend
- Assisting with scheduling, ordering materials, and general project coordination support
- Providing general office and administrative support as required
- Maintaining employee records, compliance documents and licence / training registers
- Assisting with Invoicing to clients
- Supporting the wider team with General administrative tasks as required
About You
- Some previous administration experience (trades, construction, or project-based environment a strong advantage)
- Confident with computers and job management software — experience with Simpro is highly regarded, but we'll train the right person
- Strong attention to detail and a methodical, process-driven approach
- Excellent communication skills, both written and verbal
- Able to juggle competing priorities and stay organised in a busy environment
- A positive, can-do attitude and a willingness to learn
What we offer
- A secure full-time position with a stable, growing business
- Competitive salary of + superannuation
- Supportive team environment with genuine training and development
- Onsite Parking, strong team culture
