Customer Care Representative – Children's Programs
Flexible working arrangements working both from home and currently one day in our Box Hill state office (Wednesday).
Our Vision is a better tomorrow where all people can belong. With over 5,000staff and volunteers, we deliver services at more than 150 locations every day, including: Children's Programs, Action Sports, Camps, Recreation and Youth Services.
About the Role
The Customer Care Representative – Children’s Programs supports families and staff across YMCA Victoria’s Early Learning Centres, Outside School Hours Care, and School Holiday Programs. You’ll manage a high volume of enquiries via phone, email, live chat, and ticketing, providing timely, accurate, and empathetic support.
A key focus is managing direct debit processes—monitoring dishonours, recovering missed payments, and maintaining financial accuracy to support families and maximise income.
Key Responsibilities
Customer Service
- Handle enquiries across phone, email, chat, and tickets
- Support families with CCS, bookings, cancellations, and statements
- Build strong relationships with centres and internal teams
- Log, manage, and elevate customer interactions
- Conduct retention conversations with families wishing to cancel
Debits & Debt Management
- Run and reconcile fortnightly direct debits
- Follow up dishonours and update payment details
- Proactively reduce rejections through data checks and contact
- Ensure billing accuracy and support debt reporting
- Guide families through enrolments and booking steps
- Maintain accurate customer and lead records
- Track leads, follow-ups, and family feedback
- Complete recurring admin tasks to meet KPIs and deadlines
Flexible working arrangements working both from home and currently one day in our Box Hill state office (Wednesday). The hourly rate of this position is $33.87 + Y staff benefits including free access to gyms and pools across the state.
At the Y Victoria we value our people. Working for us means you’ll enjoy great work/life balance and a range of benefits which improve your wellbeing and help you develop as an individual, such as:
- Flexible working and rostering arrangements
- Opportunities for career development and growth
- Free access to gyms, recreation, and aquatics centres across the state
- Free access to the Virtual Y – online health and wellness
- Savings on health insurance, discounted cinema tickets & access to workplace banking benefits.
Commitment to Child and Young People Safety
YMCA Victoria (the Y) has robust policies and practices to prevent harm to children and young people. The Y is committed to identifying and removing potential risks and hazards. All positions are subject to a satisfactory Police Check, Working with Children Check and a pre-employment medical declaration prior to commencement.
Y Victoria is an equal opportunity employer committed to diversity and social inclusion. We warmly welcome applications from individuals of all backgrounds.
Y Victoria are proud to be a 2026 Circle Back Initiative Employer, we commit to respond to every applicant.
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Customer Care Representative – Children's Programs in Melbourne employer: The Y Australia
Y Community School is an exceptional employer that prioritises the growth and wellbeing of both its staff and students. With a strong focus on collaborative leadership and innovative teaching practices, employees are encouraged to develop their skills in a supportive environment. Located in a vibrant community, this new junior campus offers unique opportunities for professional development and a chance to make a meaningful impact on young learners' lives.
