At a Glance
- Tasks: Support outreach programs that help students access higher education opportunities.
- Company: Join the University of Newcastle, a leader in equity and excellence.
- Benefits: Competitive salary, extra holidays, discounts, and wellbeing programs.
- Other info: Collaborative team environment with growth opportunities.
- Why this job: Make a meaningful impact while gaining valuable administrative experience.
- Qualifications: Strong communication skills and experience with data management.
The predicted salary is between 77098 - 83806 $ per year.
As the Widening Participation Administrative Assistant, you'll play an important role in supporting the delivery of outreach and pathway programs that help students explore and access higher education opportunities. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives.
This is an opportunity to contribute to programs that make a meaningful difference to prospective students while undertaking the administration, communication and coordination activities that underpin successful program delivery. Working as part of a collaborative team, you'll maintain accurate records, coordinate program logistics and build positive relationships with a diverse range of stakeholders.
In this role you will:
- Provide administrative support for widening participation and student pathway programs.
- Respond to enquiries from students, families, schools and University stakeholders.
- Maintain accurate records and data across University systems and databases.
- Coordinate program communications, documentation and participant information.
- Assist with the delivery of outreach activities, workshops and events.
- Prepare reports and support program tracking and compliance requirements.
- Contribute to the improvement of administrative processes and record management practices.
This 12-month fixed-term position is full time and will be located at the Callaghan Campus (Awabakal land).
We're looking for a highly organised and detail-oriented administrator with strong communication skills and a customer-focused approach. You will be confident working with data and established systems, able to manage competing priorities, and committed to delivering accurate and responsive support to students, families and stakeholders. Experience using Microsoft Office applications, particularly Excel, along with strong written communication skills and the ability to tailor communications to a range of audiences, will be highly regarded.
The remuneration for this position is Higher Education Worker Level 4 ($77,098 to $83,806) + 17% superannuation and is commensurate with skills and experience. Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme. Discounts on private health insurance, gym memberships, software, travel and more. A range of support and wellbeing programs.
We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to **********@newcastle.edu.au.
Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.
For specific position enquiries, please contact Selina Darney, Manager Widening Participation Pathways on *************@newcastle.edu.au.
Closing date: Monday, 23 November 2026 at 11.59pm AEDT.
Widening Participation Administrative Assistant in Newcastle employer: The University of Newcastle
The University of Newcastle is an exceptional employer, offering a vibrant and collaborative research environment that fosters innovation and excellence in prostate cancer research. With a strong commitment to employee wellbeing, the university provides flexible working arrangements, generous leave entitlements, and comprehensive support programs, all while being situated in the beautiful coastal city of Newcastle, which boasts a rich cultural scene and easy access to major cities. This role not only allows for significant contributions to impactful research but also offers ample opportunities for professional growth and development within a globally recognised institution.
Contact Details:
The University of Newcastle Recruitment Team
