Admin Officer in Randwick

Employment Type: Permanent Full Time

Position Classification: Admin Off Lvl 3

Remuneration: 73915.12 - 76218.8 full-time equivalent base salary range (+12% super + 17.5% leave loading and salary packaging)

Hours Per Week: 38

Location: Randwick

Applications Close: Midnight on 1 November 2026

For role related queries or questions contact Julia Simpson on Julia.Simpson@health.nsw.gov.au

What you’ll be doing:

• To provide Secretarial and Administrative services to the Department.
• Assisting the team in their clinical roles e.g. scheduling appointments, transcription typing of clinical letters, answering and responding to telephone enquiries, managing referrals, processing invoices, bulk billing, updating and maintaining patient information via databases, coordinating clinics through the patient scheduling system, as well as organising patients files that are required for the medical teams, Healthroster data entry and roster creation through roster demand template/s for department staff members.
• Exercising initiative in the application of established day to day work practices and procedures in the Department such as prioritizing workload and ensuring tasks are met within a timely manner.

Additional Benefits (where applicable):

• Flexible work opportunities
• Salary packaging and meal entertainment benefits
• Accrued days off (ADOs)
• Fitness passport
• Employee assistance program (EAP)

Child Safe Standards:

SCHN is committed to maintaining a child-safe environment that respects and upholds the rights of children and young people, in line with NSW Health’s commitment to the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

Requirements:

• Demonstrated administration experience within a medical environment.
• Demonstrated excellent communication, interpersonal skills and organisational skills, with internal and external stakeholders.
• Demonstrated proficient (approx. 60wpm) and accurate typing skills with experience of transcription equipment.
• Proven ability to learn, or relevant experience with navigating various databases and scheduling systems.
• Demonstrated knowledge and experience of the Microsoft Office Suite; advanced Word, Outlook, Excel.
• Demonstrated ability to organise work and complete tasks accurately and in a timely manner.

Additional Information:

SCHN is an Equal Opportunity Employer that values diversity, recognising that a diverse workforce strengthens our culture and enhances the care we provide to children, young people and their families.

Permanent NSW Health roles require Australian citizenship or permanent residency. Temporary visa holders may be considered where no suitable Australian citizen or permanent resident is identified. NSW Health vaccination and screening requirements must be met prior to commencement. This position requires a Working with Children Check (WWCC) issued by the Office of the Children’s Guardian. Where required, overseas qualifications must be formally assessed by the Department of Education or relevant authority for recognition in Australia. An Eligibility List may be created for future permanent and temporary full or part time vacancies.