At a Glance
- Tasks: Manage day-to-day financial processes like invoicing, payroll, and reconciliations.
- Company: Join The Local Project, a leading design publication in Australia, NZ, and North America.
- Benefits: Gain valuable experience in a fast-paced, creative environment with growth opportunities.
- Other info: Flexible working patterns with a focus on collaboration and innovation.
- Why this job: Be part of a dynamic team celebrating local design while honing your financial skills.
- Qualifications: Experience in bookkeeping or accounts roles; Xero knowledge is a plus.
The predicted salary is between 47250 - 57750 $ per year.
The Local Project is Australia, New Zealand, and North America's fastest growing design publication, celebrating extraordinary local design to our global community.
With a focus on uncovering and understanding the impact that design makes on everyday experiences, The Local Project celebrates honest and human-centred design through premium print, digital, editorial, video and social content, with over 100,000,000+ impressions per month across our owned, operated and third-party platforms.
In 2024 we launched The Local Production, a full-service specialist agency focused on creating content to truly elevate brands.
Reporting to the Founder/CEO with a dotted line to our external Financial Advisors, the Bookkeeper is responsible for the day-to-day management of Accounts Payable, Accounts Receivable, bank reconciliations, payroll processing and month-end close, ensuring accurate and timely financial processing across the business, in Xero and in coordination with the external accounting provider.
Some of the things you’ll be working on...
- Accounts Payable
- Process supplier invoices approved by management and schedule payments in Xero.
- Maintain and update the AP cashflow forecast, ensuring it reflects all amounts actually due.
- Prepare and circulate weekly payment summaries for approval.
- Process payment runs (international and domestic), batching payments and monitoring account balances.
- Process supplier remittances following payment.
- Accounts Receivable
- Process and issue client invoices in a timely manner.
- Monitor and reconcile incoming client payments across AU and US entities.
- Follow up on overdue invoices and maintain accurate records of collection activity.
- Liaise with the Sales team on invoice status, changes, and client queries.
- Maintain the void tracker and ensure any voided invoices are properly recorded.
- Bank Reconciliations
- Perform daily reconciliation of business transaction accounts.
- Coordinate with the external accounting provider on reconciliation of card accounts (Stripe, Pay Pal, Amex).
- Follow up on missing receipts or unapproved transactions.
- Payroll
- Coordinate fortnightly payroll processing, including leave data collection and validation against Xero.
- Prepare payroll for review and approval, ensuring superannuation and PAYG are processed correctly and on time.
- Issue payslips to employees following each pay run.
- Month End
- Complete month-end reconciliations across bank and card accounts.
- Provide estimates and reporting to support BAS preparation.
- Manage the international GST journal.
- Commissions
- Review sales commissions for accuracy prior to payment.
- Working Pattern
This role follows a recurring weekly cycle (daily reconciliation and invoicing tasks, AP/AR processing, mid‑week payment approvals, end of week payment processing and remittances/payslips), plus a fortnightly payroll cycle and monthly close process.
Experience you’ll need…
- Prior experience in an accounts payable, accounts receivable, or broader bookkeeping/accounts role, ideally in start up or Founder led business.
- Working knowledge of Xero (or willingness to learn) and general accounting software proficiency.
- High attention to detail and strong organisational skills, with the ability to manage recurring weekly and fortnightly deadlines.
- Clear written communication skills for liaising with management, external accountants, and internal teams.
- Comfortable working with multiple currencies/entities (AU and US).
- #J-18808-Ljbffr
Bookkeeper in Sydney employer: The Local Project
The Local Project is an exceptional employer that fosters a vibrant and inclusive work culture, where creativity and collaboration thrive. With a commitment to employee growth, we offer opportunities for skill development in various visual mediums, alongside the chance to work on impactful projects that celebrate local design. Located in a dynamic environment, our team enjoys the benefits of working with a fast-growing publication that values diversity and innovation.
