At a Glance
- Tasks: Support our building consultancy with document control, client liaison, and administration.
- Company: Join The Construction Adviser (TCA), a friendly and organised team.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Mature-aged applicants are encouraged to apply; a passion for construction is a plus.
- Why this job: Be part of exciting projects in the construction industry while honing your skills.
- Qualifications: 3 years of office admin experience and strong computer skills required.
The predicted salary is between 41850 - 51150 $ per year.
Administration & Document Control Officer
The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.
The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management.
Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.
About the Role
The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.
The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management.
Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.
Key Responsibilities
- Prepare and draft fee proposals, quotations and engagement documents.
- Respond to and follow up client enquiries by telephone and email in a friendly, welcoming and professional manner.
- Maintain and improve document control systems and templates.
- Assist technical staff with document preparation and project administration.
- Compile document schedules, inspection records and reports.
- Manage and administer cloud platforms for inspections and bookings, including downloading and processing field data.
- Coordinate project documentation and filing systems.
- Assist with calendar management, meeting scheduling and booking inspections.
- Support administrative functions including correspondence, formatting reports and document production.
Essential Requirements
- Minimum 3 years Australian office administration experience.
- Very strong computer skills and the ability to work confidently across multiple software platforms, cloud systems and digital workflows.
- Advanced Microsoft Word, Excel and Outlook skills, including document formatting, file management, marcos, and professional email correspondence.
- Excellent written and verbal communication skills, with accurate grammar and a friendly, welcoming and professional manner.
- Strong attention to detail and document formatting ability.
- Highly organised, dependable and able to manage multiple priorities and follow tasks through to completion.
- Strong client liaison skills and confidence communicating with clients by telephone and email.
- Demonstrated ability to learn, adopt and efficiently use new computer platforms and systems.
- A friendly, mature, practical and team-focused approach.
- Mature-aged applicants are welcome to apply.
- A genuine interest in construction, buildings and the work undertaken by TCA.
Desirable Experience
- Previous legal, construction or design experience.
- Paralegal or legal administration experience.
- Document management systems and workflow software.
- CRM systems, automation platforms and AI tools.
- Calendar and project coordination experience.
Administration & Document Control Officer employer: The Construction Adviser
The Construction Adviser offers a supportive work environment where employees can develop their skills in document control and administration. The company values strong communication and teamwork, fostering a friendly atmosphere for both staff and clients. Opportunities for professional growth are available through diverse responsibilities and client interactions.
