Benefits
- Medical, dental, vision and life insurance (City contributes annually half the cost of the deductible to employee HSA)
- Paid time off
- Participation in the Illinois Municipal Retirement Fund (IMRF)
Contact Information
- Address City of Elmhurst
209 N York Street
Elmhurst, IL 60126 - Website elmhurstpolicedepartment.org
- Phone 630-530-3770
- Fax 630-530-3311
- Email hr@elmhurst.org
Position Information
Application Deadline 11/13/26
- $25.48 - $38.22/hour, DOQ
FLSA Status Non-exempt
Benefits Include
- Medical, dental, vision and life insurance (City contributes annually half the cost of the deductible to employee HSA)
- Tuition reimbursement
- Paid time off
- Participation in the Illinois Municipal Retirement Fund (IMRF)
Sworn 72
Population 46,000
Position Details
City City of Elmhurst
Title Police Records Clerk
Position Summary
Provides a variety of office support services related to the review, preparation and input of various police reports; responds to public requests and inquiries about police reports and records.
Essential Functions
- Reviews arrest paperwork for required data; prepares originals for transmittal to Circuit Clerk's Office; inventories Illinois Vehicle Code (IVC) tickets; sends paperwork to officers for necessary corrections, enters data into database.
- Processes records requests; mails to appropriate requestor's destination; ensures timelines for delivery are met.
- Reviews and responds to subpoenas.
- Reviews and responds to FOIA requests, including body cam and squad videos, using specialized software.
- Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; performs production computer information entry.
- Scans documents into appropriate databases.
- Prepares and updates a variety of reports and records that may require consolidating materials from several sources.
- Responds to customer service requests in person at the police station, via telephone and through email; provides information regarding City or departmental activities and functions that may require the explanation of rules, policies and/or procedures.
- Receives, balances and deposits monies.
- Distributes copies of court notices and documentation to officers for signatures; ensures transmittal of completed documentation to State's Attorney and court offices.
- Performs expungements of various police records.
- Establishes and maintains office files; researches and compiles information from such files; purges files as required.
- Processes warrants; checks warrants to determine if they have been served.
- Orders, copies, stores and arranges forms and supplies required by department staff.
- May train and direct the work of temporary staff for special projects or programs.
- Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
- Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications
- High school diploma/GED; AND
- One year of administrative support experience; OR
- An equivalent combination of education, training and experience as determined by Human Resources
- LEADS certification required within three months of hire and for duration of employment
Required Knowledge & Skills
- Making accurate arithmetic calculations.
- Understanding and following oral and written directions.
- Performing detailed office support work.
- Maintaining accurate office files.
- Entering numerical and related information into a computer system with speed and accuracy.
- Working collaboratively with the public and staff.
- Organizing own work, setting priorities and meeting critical deadlines.
- Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
- Establishing and maintaining effective working relationships.
- Regular and reliable attendance is an essential function of this role.
- Adapts quickly to evolving technology, embracing new tools, systems, and processes to improve efficiency and support organizational needs.
Offers Of Employment Are Subject To Successful Completion Of
- background check
- drug screen
- physical
Applications will be accepted through close of business on Friday, November 13, 2026.
The City of Elmhurst is an equal opportunity employer.
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