Office & Commercial Co-ordinator in Wyndham

Flexible Hours | Werribee | Supportive Family Business

TC Landscapes is seeking an experienced Administrative Assistant to join our growing team. This is a varied role combining office administration, executive support and tender administration. If you enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you.

Office & Commercial Co-OrdinatorWhat You'll Do

• Welcome clients and manage enquiries via phone, email and social media.
• Provide general office administration including filing, document management, data entry and correspondence.
• Support the Managing Director with diary management, travel arrangements and executive assistance.
• Monitor tender portals and coordinate tender documentation.
• Prepare and submit tender documents and maintain the tender register.
• Request supplier and subcontractor quotations and prepare quotation comparisons.
• Assist with estimating spreadsheets, pricing databases and quantity take-offs.
• Set up project files, issue purchase orders, track variations and maintain document control.
• Liaise with suppliers, customers and stakeholders regarding accounts, invoicing and payment terms.
• Provide administrative support to the wider management and project teams.

What You'll Bring

• Previous administration, office management or executive assistant experience.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Proactive, positive and self-motivated approach.
• Construction, tender or estimating administration experience is highly regarded.

Why Join Us?

• Flexible full time hours.
• Friendly, family-owned business with over 45 years of success.
• Varied and interesting work across commercial landscaping and civil construction.
• Opportunity to develop into tender, estimating or contracts administration roles.
• Supportive team and long-term career opportunities.

What We Offer

• A supportive and friendly team culture
• A varied and autonomous role
• The opportunity to work with a respected family business