Administrative Officer (515024L3)

Provide high-level administrative support to the Nurse/Midwifery Unit Manager, including the preparation of confidential documents, reports, and correspondence. Coordinate recruitment, staff leave, payroll reconciliation, and workforce administration to ensure efficient and accurate service delivery.

The Team

We are looking for an organised and compassionate Administrative Assistant to become an integral part of our Medical and Cancer Services team. In this pivotal role, you will work alongside healthcare professionals and support staff who are committed to providing exceptional care to patients. As a key team member, you will help ensure the smooth and efficient operation of administrative functions, contributing to an environment that values patient care, empathy, and teamwork.

Our ideal candidate will be detail-oriented, proactive, and able to maintain professionalism in a fast-paced and sometimes demanding environment. If you're passionate about supporting patients and healthcare professionals in a meaningful way, we encourage you to apply.

The Role

• Provide direct secretarial/administrative support to NUM/MUM including the preparation and coordination of confidential documents, correspondence, background notes, briefings, submissions, and reports as required.
• Undertake and support with a range of HR administrative processes associated with recruitment processes, timesheets sick leave, annual leave, and professional development requests.
• Maintain electronic leave bookings for ward nursing midwifery and ancillary staff and reconcile various payroll reports by critically examining, evaluating, and taking appropriate action to ensure relevance, completeness, and accuracy.

You will need:

• Broad experience in office management, administrative and executive support skills, including knowledge of basic accounting/financial and human resource management processing procedures.
• Effective written and oral communication skills and a demonstrated ability to provide quality customer services with courtesy and discretion.
• Demonstrated capacity to operate proficiently in a technological environment, including a high level of skills in the use of a range of computer applications.

Details of appointment: Permanent part time, day worker position, working 45.6 hours per fortnight. Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

$76,849 to $82,996 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

Salary Packaging: You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here.

Note: Please refer to the Application Guide for more information of pre-employment check.

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

For more information: Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

What it is like working at the Department of Health? Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health.

Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. Respecting diversity is the foundation of everything that Department of Health do.