At a Glance
- Tasks: Support a Senior Executive with calendar management, travel coordination, and project assistance.
- Company: Join Tardis Indigenous, a company committed to inclusivity and cultural safety.
- Benefits: Flexible working arrangements and the chance to work closely with executive leadership.
- Other info: Ideal for those who thrive in fast-paced environments and value discretion.
- Why this job: Be a trusted partner in a dynamic role that blends professional and personal support.
- Qualifications: Experience as a Personal or Executive Assistant with strong organisational skills.
The predicted salary is between 63000 - 77000 $ per year.
Executive and Personal Assistant
We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both professional and personal capacities.
This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.
The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day‑to‑day operations.
About the Role
- Executive Support
- Manage and prioritise the executive’s calendar, appointments, and meetings.
- Prepare agendas, take minutes, and coordinate follow‑up actions.
- Draft, proofread, and manage correspondence, reports, presentations, and documentation.
- Coordinate domestic and international travel, including itineraries, bookings, and logistics.
- Handle confidential information with discretion and professionalism.
- Liaise with internal stakeholders, clients, board members, and external partners.
- Assist with project management, tracking deadlines and deliverables.
- Prepare briefing notes and ensure the executive is well‑prepared for meetings and events.
- Personal Assistance
- Manage personal appointments, errands, and household administration as required.
- Coordinate personal travel, events, and family logistics.
- Assist with purchasing, bookings, gift management, and personal tasks.
- Maintain confidentiality and exercise sound judgement in all personal matters.
- Operational & Administrative Support
- Organise files, records, and information for easy access and retrieval.
- Manage expenses, reimbursements, and budget tracking.
- Assist with task prioritisation and workflow optimisation.
- Support organisational systems, processes, and improvements.
About You
- Previous experience as a Personal Assistant, Executive Assistant, or similar role.
- High‑level organisational and time‑management skills.
- Strong written and verbal communication skills.
- Competency with Microsoft Office and general digital tools.
- Ability to work independently, manage competing demands, and meet deadlines.
- High degree of discretion, confidentiality, and professionalism.
- Excellent problem‑solving skills and attention to detail.
- Experience in supporting C‑suite or Senior Executives.
- Project coordination or administrative management experience.
- Ability to adapt to changing priorities and responsibilities.
- Experience across corporate, community, or multi‑business environments.
- Opportunity to work closely with executive leadership.
- Diverse, dynamic role with both professional and personal support duties.
- Flexible working arrangements (if applicable).
Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.
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Executive and Personal Assistant in Sydney employer: Tardis Indigenous
At Tardis Indigenous, we pride ourselves on being an exceptional employer that champions First Nations talent in the banking sector. Our supportive work culture fosters professional growth and community engagement, allowing you to build meaningful relationships with small business customers while achieving your career aspirations. With competitive salaries and a commitment to exceptional customer service, you'll thrive in a role that not only drives your success but also contributes positively to the local community.
