- Exposure to landmark Queensland projects
- Join anoutcomes-focused workplace, giving you autonomy and trust
The opportunity
This is a rare chance to join a well-established professional services firm supporting two Directors in a fast-paced, project-driven environment. You'll enjoy long-term stability, working on major infrastructure projects with a supportive team that values autonomy and initiative. The role offers a mix of administrative support, document management, and event coordination within a business that values dedication and professionalism.
What's in it for you
- A competitive salary package with annual reviews and discretionary bonuses.
- Long-term career stability within a supportive, friendly team.
- Exposure to major infrastructure projects across Queensland.
- Flexible work options, including occasional WFH and flexible start/finish times.
- Opportunities for professional development and skill enhancement.
- A collaborative work environment that values culture and team support.
- Support for work-life balance with flexible arrangements when needed.
- Recognition and reward for your contribution in a respected, long-standing company.
About the role
- Provide comprehensive PA support to two Directors, managing diaries, emails, and priorities.
- Assist with report formatting, document preparation, and job setup.
- Handle invoicing through NetSuite and support financial administration.
- Coordinate meetings, events, and office responsibilities to ensure smooth daily operation.
- Support internal initiatives, training, and smaller tender submissions.
- Manage general office duties and provide administrative support as needed.
- Support Directors with project-related documentation and deadlines.
- Contribute to a team-focused environment with a focus on accuracy and efficiency.
About you
- 3-5+ years of experience in administration or as a Personal Assistant, ideally within professional services.
- Strong proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
- Experience with NetSuite and document formatting is desirable.
- Reliable, proactive, with excellent attention to detail and organisational skills.
- Able to work independently and adapt to changing deadlines and priorities.
- Comfortable supporting multiple stakeholders and managing confidential information.
- Resilient, personable, and able to communicate effectively with senior staff.
- Self-motivated with a strong sense of accountability and initiative.
We recognise that people are more than just their CVs and take pride in being inclusive and diverse in our recruiting process.
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Personal Assistant employer: Talentpath Recruitment
The Smith Family is an exceptional employer, offering a unique opportunity to lead customer experience and strategy within one of Australia's leading children's charities. With a modern office in the heart of Sydney CBD, employees benefit from flexible hybrid working arrangements, comprehensive wellbeing programs, and inclusive leave options that support work-life balance. The organisation fosters a collaborative culture that values professional growth, providing access to leadership programs and a dedicated learning platform, making it an ideal place for those looking to make a meaningful impact while advancing their careers.
