Contract Administrator in Albion

CER Operations Pty Ltd is currently seeking experienced Contract Administrator to join their team.

Duties and Responsibilities:

• Prepare, review, interpret and maintain contracts, agreements, purchase orders, service agreements and other commercial documentation relevant to dealership operations.
• Review contractual terms and conditions to ensure that the parties' obligations, deliverables, payment terms, timeframes and responsibilities are clearly documented.
• Ensure all contractual documents are complete, accurate, properly authorised and maintained in accordance with internal procedures.
• Administer contractual documentation associated with vehicle sales, vehicle orders, customer deposits, trade-ins and vehicle deliveries, where applicable.
• Coordinate with sales personnel, finance staff and management to resolve discrepancies in contracts and supporting documentation.
• Assist in preparing, reviewing and administering agreements with vehicle suppliers, parts suppliers, service providers, contractors and other business partners.
• Review supplier quotations, purchase terms, delivery conditions, payment terms and service-level requirements against approved commercial arrangements.
• Ensure contractual processes comply with relevant Australian laws, applicable consumer protection requirements, privacy obligations and internal policies.
• Refer complex legal matters, significant contractual risks and disputes to management or external legal advisers as appropriate.
• Prepare and process contract amendments, variations, extensions and revised commercial terms.
• Prepare regular reports on contract status, upcoming renewals, outstanding obligations, variations, supplier performance and contractual risks.
• Analyse contract information to identify discrepancies, recurring issues and opportunities to improve administrative processes.
• Recommend improvements to contract management procedures, document-control systems and compliance processes.

Qualifications and Experience:

• At least 2-3 years of relevant experience in a similar role.
• Demonstrated ability to review, process and manage a high volume of documentation accurately.
• Strong ability to identify discrepancies, incomplete documentation and inconsistencies in contractual records.
• Negotiation and problem-solving skills.
• Ability to prioritise competing deadlines and work effectively in a fast-paced environment.
• Effective written and verbal communication.
• Proficiency in Microsoft Office, particularly Excel, Outlook and Word.
• Experience working within a large automotive dealership or multi-site dealer group desirable.