At a Glance
- Tasks: Provide high-level support to a specialist surgeon in a fast-paced clinical setting.
- Company: Join a leading surgical practice in Sydney CBD focused on patient care.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Work alongside passionate professionals in a supportive and collaborative atmosphere.
- Why this job: Make a real difference in patient care while developing your professional skills.
- Qualifications: Experience in medical administration and strong organisational skills required.
The predicted salary is between 63000 - 77000 $ per year.
An opportunity is available for an experienced and highly organised Executive Assistant / Medical Secretary professional to join a busy specialist surgical practice supporting a highly driven, dual-trained surgeon specialising in Head & Neck Surgery and Plastic Surgery. This is a varied and rewarding role for someone who thrives in a fast-paced clinical setting, takes pride in delivering exceptional patient care, and can confidently manage competing priorities with discretion and professionalism.
The successful candidate will provide high-level executive and administrative support to the surgeon and contribute to the efficient and professional operation of a busy specialist practice.
Key responsibilities:
- Provide high-level executive, administrative and clinical support to a specialist surgeon within a demanding surgical practice.
- Coordinate and manage the surgeon's day-to-day administrative requirements, ensuring priorities are handled efficiently and proactively.
- Undertake medical typing, including preparation, formatting and management of clinical correspondence, reports and other medical documentation, assisted with AI-assisted transcription.
- Coordinate communication and workflow between the surgeon, patients, hospitals, medical specialists, allied health professionals and practice staff.
- Provide professional, empathetic and compassionate front-line support to patients and their families.
- Manage clinic reception, appointments, patient enquiries and other patient-facing administrative responsibilities.
- Maintain strict confidentiality and exercise sound judgement when handling sensitive patient, medical and personal information.
- Develop and maintain a strong understanding of specialist surgical practice, head and neck surgery, plastic surgery and oncology-related workflows.
- Contribute to the smooth, efficient and professional running of the practice and support a consistently high standard of patient experience.
About you:
- Previous experience in medical administration, executive assistance or specialist medical practice.
- Exceptional organisational and time-management skills, with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Strong medical document preparation skills.
- A high level of accuracy and attention to detail.
- The ability to communicate with patients and families with warmth, empathy and professionalism.
- Confidence communicating with surgeons, specialists, medical professionals and hospital staff.
- Strong computer literacy and experience with practice management systems.
- The ability to work autonomously, exercise initiative and anticipate what needs to be done.
- A calm, composed and professional approach in a busy and sometimes demanding environment.
Executive Assistant in Sydney employer: Sydney Plastic & Reconstructive Surgery
Sydney Plastic & Reconstructive Surgery is an exceptional employer that values its staff by fostering a supportive and collaborative work culture in the heart of Sydney CBD. Employees benefit from ongoing professional development opportunities, competitive remuneration, and a commitment to maintaining a high standard of patient care, making it a rewarding environment for those passionate about healthcare.
Contact Details:
Sydney Plastic & Reconstructive Surgery Recruitment Team
