Information and Data Governance Officer in Melbourne

The Information and Data Governance Officer plays an important role in supporting effective information management and data governance across the University. Working closely with the Manager, Information and Data and the Associate Director, Data Governance, this position helps ensure information and data are managed appropriately throughout their lifecycle, from creation and classification through to storage, access, retention and disposal.

In this role, you will provide practical guidance and support to staff, helping them implement best-practice information management processes and maintain compliance with legislative, privacy, security, policy and records management requirements. You will contribute to building strong governance practices that enable the University to manage information and data confidently, securely and efficiently.

You will also support information management across Microsoft 365 platforms, including SharePoint, OneDrive and Teams. By assisting teams to establish effective information structures, controls and ways of working, you will help improve collaboration, strengthen governance outcomes, and ensure information remains accessible, secure and well-managed across the organisation.

About You

To be suitable for this role you will need to have experience in these key accountabilities:

• Support effective management of digital information across SharePoint, OneDrive, Teams, and related systems, applying data governance, records management, privacy and security requirements in practical working contexts.
• Provide practical advice on site, library, folder and metadata structures, permissions, sharing, versioning and information ownership to support effective information management practices.
• Support the implementation of data governance standards, controls and supporting guidance.
• Support Data Stewards with data access approvals and business glossary management.
• Support end-to-end enterprise information lifecycle processes from creation and capture through to retention and disposal.
• Apply records management rules in the Swinburne Electronic Document and Records Management System, Content Manager, and ensure compliance with relevant legislative and regulatory requirements.
• Respond to and resolve information management enquiries and service requests, escalating complex issues where required.
• Assist with reviews of information structures, permissions, and lifecycle controls.
• Identify risks, issues, and improvement opportunities in information management practices.

Qualifications

A degree, with no subsequent relevant work experience required; or An advanced diploma followed by at least one year of relevant work experience; or A diploma followed by at least two years of relevant work experience; or A Certificate IV with extensive relevant work experience; or A post-trades certificate with extensive relevant technician experience (typically more than two years); or an equivalent combination of relevant experience and/or education and training.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the corner stone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle. Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers. Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Please note: Appointment is subject to a satisfactory Working with Children Check and Police background check.

Applications Close: Tuesday the 4th November at 11.30 pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work‑life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual‑sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive. We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

Victoria’s Commitment to Action: Improving international student employment outcomes. As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.