Event Officer in Sunshine Coast

Sunshine Coast Council is proud of our region. We collaborate with the community to achieve sustainable outcomes, enhance our enviable lifestyle, and create award-winning places and spaces that are uniquely Sunshine Coast.

With the vision to be Australia's most sustainable region, our region is a model of sustainability, where caring for our environment, creating vibrant communities, and growing our local economy is a way of life.

The Community Activation Branch brings people together, growing participation, connection, belonging, and wellbeing through community events, festivals, and celebrations. Working within a passionate and collaborative team, you'll contribute to programs and events that celebrate community, culture, and connection while supporting Council's vision for a thriving and sustainable region.

As the Event Officer for Community Events, you will play a key role in planning, coordinating, and delivering a diverse program of civic and community events on behalf of Council. You will work across all stages of event delivery including stakeholder engagement, administration, logistics, financial management, reporting, and evaluation.

This position requires an experienced event professional with strong organisational and project coordination skills, exceptional attention to detail, and the ability to manage multiple priorities simultaneously. You will work closely with elected representatives, dignitaries, community organisations, sponsors, contractors, suppliers, and internal stakeholders to deliver high-quality, customer-focused events that align with Council's strategic objectives.

Key Responsibilities:

• Coordinate the planning and delivery of civic and community events, ensuring outcomes are achieved safely, professionally, and in accordance with Council requirements.
• Coordinate event operations, logistics, stakeholder engagement, and onsite event delivery.
• Develop and maintain event administration systems, ensuring accurate record keeping, data integrity, and compliance with Council processes.
• Manage event budgets, purchase orders, invoicing, financial tracking, and administrative reporting.
• Prepare event documentation, schedules, run sheets, briefings, correspondence, and post-event reports.
• Collect, analyse, and compile event data, feedback, and evaluation measures to inform reporting and continuous improvement.
• Utilise and maintain digital systems and platforms that support stakeholder engagement, invitation management, registrations, surveys, project tracking, communications, and reporting.
• Develop and manage databases, spreadsheets, and reporting tools to support event planning, stakeholder management, and performance measurement.
• Liaise effectively with dignitaries, elected representatives, government agencies, community organisations, and event partners.
• Build and maintain positive relationships with sponsors, suppliers, contractors, internal business units, and external stakeholders.
• Support the delivery of multiple events concurrently while assisting other team members to achieve collective team outcomes.
• Ensure all activities are undertaken in accordance with relevant legislation, policies, procedures, and governance requirements.

About You:

You will be a highly organised event professional with strong administration, stakeholder engagement, and project coordination skills. You thrive in a fast-paced environment and are comfortable managing multiple priorities while maintaining exceptional attention to detail.

• Proven experience coordinating civic, community, or cultural events within a local government environment.
• Demonstrated experience working within local government frameworks, policies, procedures, and governance requirements.
• Advanced event administration, financial management, records management, and reporting skills.
• Strong proficiency in Microsoft Excel, data management, and the use of digital platforms that support stakeholder engagement, event registrations, invitations, surveys, communications, project management, and reporting.
• Demonstrated ability to manage databases, analyse information, and compile accurate reports and event evaluations.
• Experience liaising with dignitaries, elected representatives, government agencies, and senior stakeholders.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports, and stakeholder communications.
• Strong customer service focus and ability to build productive relationships with diverse stakeholder groups.
• Demonstrated ability to effectively manage competing priorities and support multiple projects and events simultaneously.
• Sound understanding of relevant legislation, risk management principles, and event governance requirements.
• Qualifications in Event Management, Tourism, Business, Marketing, or a related discipline, or equivalent relevant industry experience.

Our Culture and Employee Benefits:

Council is committed to creating an inclusive, culturally diverse, healthy, skilled, and dedicated workplace culture. As an employee, you will enjoy a range of benefits and working styles to suit you:

• Wellbeing: Your wellbeing is important to us; therefore, we offer several different initiatives such as discounted health-related memberships, fitness passport, employee assistance program, and development opportunities.
• Flexibility: We know it is important to balance life and work; therefore, we offer flexible working including a 9-day fortnight and a hybrid WFH model that help you be your best.
• Extras: Those extras make a difference; therefore, we offer salary packaging options on novated leases, superannuation, smartphones, and devices.

If you require adjustments at any stage of the recruitment process, please let us know.

Salary: Attractive package will be offered to the right candidate.