Office Manager in Melbourne

At Summit Facilities Group, we manage a diverse portfolio of residential buildings with a focus on quality, reliability, and transparency. Known for our hands-on and proactive approach, we work closely with clients and residents to create safe, well-maintained, and thriving communities.

We are looking for an experienced Office Manager to take responsibility for the office and administrative functions of the business. You will be based at our Collins Street office and report directly to the Directors.

What you will be doing:

• Managing the day-to-day operation of the office and the administrative functions of the business.
• Working with the Directors to review the services we provide, and setting priorities, standards and deadlines for administrative work.
• Developing, implementing and maintaining office systems, policies and procedures that work consistently across all of the buildings we manage.
• Allocating staff, equipment and office resources, including preparing and managing rosters for our casual staff across multiple buildings.
• Maintaining accurate business records and accounts, including reviewing and approving company supplier invoices and making sure costs are allocated to the correct building and owners corporation.
• Preparing and monitoring budgets for office and administrative expenses, and reporting on spending against budget.
• Managing the purchasing of consumables and supplies for all managed buildings, approving purchase requests and maintaining supplier accounts.
• Coordinating staff including recruitment, onboarding, training at our Collins Street office.
• Overseeing staff sign-in and attendance records, timesheet approval, leave records, payroll information and performance reviews.
• Ensuring office equipment, information technology and supplies are maintained and in good working order.
• Ensuring our workplace health and safety practices, employment obligations and internal policies are met and kept up to date.
• Acting as the main point of contact for company suppliers, contractors and our professional advisers, including our accountant and insurers, and resolving issues as they arise.
• Preparing regular reports for the Directors on expenditure, staffing and the performance of the office.

What you will bring:

• A Diploma or higher qualification in business, management or a related field, or at least three years of relevant experience in place of a formal qualification.
• At least one year of experience managing an office or the administration function of a business.
• A sound understanding of accounts, budgeting, purchasing and supplier management.
• Experience supervising staff and managing rosters, timesheets and personnel records.
• Strong organisational skills and the ability to manage competing priorities across several locations.
• Clear and confident written and verbal communication with people at every level of the business.
• Confidence using Microsoft 365 and accounting, payroll and rostering software.

Why Summit:

• A permanent, full-time position in a growing business.
• A salary of $80,000 plus superannuation.
• Direct reporting to the Directors and genuine input into how the business operates.
• A dynamic and supportive team, and an office in the Melbourne CBD.