At a Glance
- Tasks: Manage daily office operations and support engineers and clients with professionalism.
- Company: Join a family-run business with a friendly, collaborative culture.
- Benefits: Competitive salary, career progression, and regular team events.
- Other info: Dynamic environment with opportunities for growth and team connection.
- Why this job: Step beyond basic admin duties and take ownership of impactful tasks.
- Qualifications: 2-3 years in administration, strong organisational skills, and confident communication.
The predicted salary is between 45000 - 55000 $ per year.
Structability is a dynamic and expanding force in the building insurance industry.
Our head office is located in Rockdale and our operations span from all over NSW and ACT.
We endeavour to understand our client's business so that we can best support them in achieving their goals.
Structability Consulting Engineers is seeking a capable, organised, and proactive Administration Officer to join our supportive and fast‐ paced team.
This role is ideal for an experienced administrator who is confident in managing daily operations, coordinating workflows, and supporting both clients and internal teams with minimal supervision.
You will play a key role in ensuring our office runs smoothly, our engineers are well‐supported, and our clients receive timely, professional service.
This position suits someone ready to step beyond basic admin duties and take ownership of more complex tasks and operational responsibilities.
Key Responsibilities
- Manage day‐to‐day office operations including phones, emails, digital filing, and workflow coordination
- Coordinate engineer schedules, job allocations, and client updates
- Maintain accurate internal records, documentation, and reporting
- Handle client communication including enquiries, follow‐ups, and service updates
- Support management with administrative tasks and project coordination
- Assist with KPI monitoring and performance tracking
- Identify workflow issues and recommend improvements
- Support onboarding and training of junior staff when required
- Manage more complex client enquiries with professionalism and confidence
- Represent the Structability brand with a high level of professionalism
- Previous experience in an administrative role (2–3 years preferred)
- Strong organisational skills and attention to detail
- Ability to manage competing deadlines and work independently
- Confident communication skills both written and verbal
- Proficiency in Microsoft Office 360
- Strong problem‐solving ability and initiative
- Ability to work effectively within a close team environment
- Experience coordinating teams, schedules, or operational workflows
- Familiarity with KPI tracking or reporting
- Experience in engineering, construction, or professional services administration
What We Offer
- A family‐run business with a friendly, collaborative culture
- A modern, newly fitted‐out office close to public transport
- Competitive salary above industry standards
- Opportunities for career progression into senior administration or operations
- Loyalty and baby bonuses
- Regular company events to build team connection
Please note that candidates who have previously applied for this position are not required to submit a further application.
Administration Officer employer: Structability
Structability is an exceptional employer located in Southern Sydney, offering a dynamic work environment where employees can thrive in the architectural and planning sector. With a strong focus on professional development, our team enjoys opportunities to gain valuable industry experience while working collaboratively on impactful projects. We pride ourselves on fostering a supportive culture that values organisation, resilience, and attention to detail, making it an ideal place for those looking to build a rewarding career as an Architectural Draftsperson.
