General Admin Virtual Assistant Job – Remote

A leading Australia-based residential builder is hiring a General Admin Virtual Assistant to support daily business operations from home. This is a full-time remote opportunity for an experienced virtual assistant who enjoys organisation, communication, bookkeeping, and improving business systems. The successful candidate will work closely with Australian residential construction businesses by managing administrative tasks, coordinating projects, updating business systems, handling financial administration, and supporting social media activities.

This role is much more than simple data entry. The employer is looking for someone who can think ahead, solve problems, improve workflows, and become a reliable long-term member of the business.

You will manage schedules, organise digital files, maintain project information, communicate with clients and suppliers, assist with bookkeeping using Xero, and help maintain an organised business environment. The position is ideal for experienced Virtual Assistants, Operations Assistants, Administrative Professionals, Executive Assistants, or Business Support Specialists who enjoy working independently while supporting international clients.

If you enjoy creating organised systems, learning new software, and helping businesses operate efficiently, this remote opportunity offers long-term career growth.

JOB RESPONSIBILITIES:

• Manage daily inboxes, calendars, appointments, and scheduling.
• Organise digital documents and project files.
• Update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace.
• Support communication with subcontractors, suppliers, and clients.
• Create and improve business systems, workflows, and standard operating procedures.
• Draft emails, templates, and business documents.
• Maintain accurate CRM records.
• Process invoices and manage accounts payable and receivable.
• Monitor budgets and supplier payments.
• Schedule and publish social media content.
• Create simple graphics using Canva.
• Assist with newsletters and email marketing campaigns.
• Identify opportunities to improve business efficiency using automation and digital tools.

JOB REQUIREMENTS:

• Minimum 3-4 years of Virtual Assistant or Operations experience.
• Experience supporting Australian, United Kingdom, or United States clients is preferred.
• Strong administration and organisational skills.
• Experience with bookkeeping and financial administration.
• Good knowledge of Xero or QuickBooks.
• Experience using Microsoft Office 365 and Google Workspace.
• Familiarity with Asana, ClickUp, or similar project management software.
• Canva experience for creating social media content.
• Excellent written and spoken English.
• Strong attention to detail.
• Ability to work independently from home.
• Good time management and multitasking skills.
• Comfortable learning new software quickly.
• Experience with HubSpot, Wunderbuild, AI tools, or workflow automation is an advantage.
• Construction industry experience is helpful but not required.

This is a fully remote work-from-home position with a professional and collaborative team. The work environment focuses on communication, organisation, accountability, and continuous improvement. Team members are trusted to manage their own workload, solve problems independently, and contribute ideas that improve business operations.