Office Manager in Mudgee

Steel Frame Company Mudgee is a local frames and truss business that has been operating for over 40 years. We provide frames, trusses and an extensive range of building materials to Mudgee surrounds and beyond. We work closely with local builders and individuals to provide a professional and efficient service which delivers a quality product and result.

As Office Manager at Steel Frame Company Pty Ltd, you are the operational heartbeat of the business—responsible for ensuring smooth day-to-day functions across administration, finance, logistics, and customer service. You oversee critical financial processes, support production planning, and act as a key contact point between clients, suppliers, and internal teams. Your role also includes assisting with quoting, technical take-offs, and updating project information across systems. While this is initially a 12-month contract, there is the possibility for ongoing employment after the contract period.

Key Responsibilities:

• Financial & Accounts Management
  • End-to-end management of company accounts using Xero, including accounts payable and receivable, bank reconciliation, payroll processing and employee entitlements.
  • Cash flow monitoring and forecasting.
  • Prepare and manage monthly budgets, financial summaries, and job profitability reports.
  • Liaise with the external accountant for BAS statements, PAYG and any other annual accounts and tax queries.
• Procurement & Stock Control
  • Order stock materials (coil, steel, fixings, etc.) based on job requirements.
  • Process and track special/custom orders for specific jobs.
  • Monitor stock levels and coordinate with production for upcoming work.
  • Reconcile supplier invoices against purchase orders and delivery dockets.
• Quoting & Take-Off Support
  • Assist the director with preparation of quotes.
  • Perform roof take-offs using tools such as Roof Wizard.
  • Gather and enter accurate information to ensure quotes reflect materials and labour needs.
  • Maintain clear documentation of quote revisions and job variations.
• Customer Service & Communication
  • Front-of-house duties: answering phones, greeting visitors, handling walk-ins.
  • Manage the main company email inbox—respond, forward, and escalate as needed.
  • Maintain professional and timely communication with clients and suppliers.
  • Provide regular updates on job progress, deliveries, and scheduling.
• Delivery & Logistics Coordination
  • Schedule and coordinate delivery of frames and trusses.
  • Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off.
  • Arrange transport logistics including truck or crane bookings when required.
• Project & Workflow Management
  • Use Trello for job tracking and workflow management.
  • Enter and maintain accurate job information, updates, deadlines, and checklists in Trello.
  • Support internal communication between detailers, workshop, and installers.
• General Office Administration
  • Keep accurate records and digital filing of all job documentation.
  • Support director with admin tasks, business compliance, and reporting.
  • Assist with business development and implementation of systems and processes.

Skills & Attributes:

• Strong experience in office management, accounts, and admin.
• Preferable knowledge of Xero, Trello, Microsoft Excel, and job management software.
• Accurate and analytical with a good eye for detail (especially in financials and quoting).
• Excellent communication, time management, and multitasking skills.
• Ability to work both autonomously and collaboratively in a small team.

This is a 12-month contract role with the opportunity to transition to an ongoing position for the right candidate.

If this sounds like you, please send through your resume and cover letter to info@steelframecompany.com.au. If you have any questions, please feel free to call us on 02 6372 9279.